Bid Coordinator

HLM Architects is a multi-award winning AJ100 Architectural practice with 5 studios across the UK.

We have over 180 like-minded people working collaboratively across our studios, bringing their strength, breadth and understanding to create memorable, meaningful places that delight as well as satisfy. A **‘Thoughtful Design’** approach to make better places for people underscores all our work, from concept to technical delivery. We create places of education that inspire, healthcare environments that nurture, homes that are part of thriving communities, and infrastructure that is sustainable in its widest sense: environmentally, economically, and socially.

We are looking for a highly organised, detail orientated, experienced bid coordinator to join our team, who will help us continue to produce winning bids. You will have a drive for success and the ability to challenge the thinking of those around you and share your previous skills and experience within the team. You’ll have first class writing skills, and be able to formulate compelling, informed and persuasive content. An interest in Architecture is desirable as is an understanding of marketing and the PR function.

A passion for winning is essential in this role as every tender is a competition that sees your best work judged against the best bids from other architectural practices. You will be inspired by the impact your role can have on the built environment and be comfortable working within a team of senior professionals, leading the bid-process and providing productive feedback where necessary. You will be able to manage your own time, prioritising tasks and frequently working on multiple projects at any one time.

**The Role**

**Responsibilities**
- Lead bid kick-off meetings and participating in resourcing and response decisions.
- Undertake research to bolster the solutions upon which our bids are based.
- Lead bid reviews to ensure content accurately addresses tender questions and clearly presents HLM’s offer.
- Monitor tender portals/websites to identify potential opportunities to bid.
- Summarise tender requirements for colleagues and facilitate bid/no-bid decisions.
- Collate bid contributions into a cohesive document that tells a compelling story with a single voice.
- Use a variety of graphical tools and formats to present bid documents in an intuitive and attractive manner.
- Store bid content in our digital library and curate existing content to ensure it is current, accurate and easily accessed.
- Gain client feedback in relation to all the bids we submit.
- Record information in our CRM database and make updates as changes occur.
- Prepare capability statements, case studies and pro-active proposals to assist our teams in selling our service outside of a formal tender process.

**Desirable Skills and Experience**
- Bid/tender/proposal coordination, production or management.
- Project management, particularly securing contributions from busy professionals with competing priorities.
- Research, investigation and argument building.
- Copy-writing, with an emphasis on persuasion, clarity and accuracy.
- Graphic design/layout with an eye for detail.
- Using Microsoft Word, PowerPoint and Publisher, along with Adobe Photoshop and In-Design.
- You should be able to show examples of working accurately to tight deadlines with a strong eye for detail.
- An understanding of the Marketing & PR function.

We offer a blended work model with a flexible approach to studio and remote working, along with a friendly studio environment, an award-winning lifestyle package, and a commitment to your personal development through the HLM Academy.

HLM Architects is an equal opportunities employer.