Accounts and Payroll Assistant

As Ruby Energy continues its growth into 2025 and beyond, we have a new and exciting role available for an Accounts and Payroll Assistant to join our diverse team based at our offices in Fleetwood, Blackpool.

The position is a key role within the finance department as you will have responsibility for supporting the finance department in the production of regular management accounts and payroll production. Under the supervision of the Finance Manager, the Accounts and Payroll Assistant shall liaise with customers, suppliers and teams across the organisation to investigate and resolve financial queries submitted to the department.

**Who are we?**

At Ruby Energy, we are more than just energy suppliers; we are champions of your progress, specifically tailored to empower SMEs. Our foundation is built on providing bespoke energy solutions that blend innovation with adaptability, ensuring that your business’s unique energy needs are met with precision.

**Our Journey**

Launched in 2002, we’re experts in commercial utilities and we know what it takes to deliver high levels of customer service. With our Head Office in Fleetwood, Lancashire, and offices in Manchester, we are positioned to serve businesses across the UK with dedication and excellence.

**The Ruby Way**

Ruby’s values are at the heart of everything we do:
Collaborative: We ensure your voice is heard. We listen to our customers and strive to deliver strong, responsive customer service.

Human: We give a personal touch and support to our customers and each other, treating everyone with respect and understanding

Committed: We use innovative solutions to improve our services and always stick to our word.

We pride ourselves on delivering consistently high levels of customer service and innovative products to organisations across all industries. Our vision is to become the best independent commercial energy supplier in the country. We aim to provide contracts that are straightforward, competitive, and most importantly, tailored to your business needs.

**Investing in the Ruby Community**

We are committed to fairness, transparency, honesty, and professionalism. By heavily investing in our people, processes, and systems, we continuously improve our customer engagement and service offerings.

**Main Responsibilities (but not limited to)**:

- Preparation of monthly payrolls
- Processing payments
- Monthly payroll reporting including headcount movements and overtime
- Processing manual, pay adjustments
- Assisting with current payroll projects to improve the current payroll processes
- Support the purchase ledger team with processing of invoices and be a key contact for suppliers.
- Support the finance team with bank reconciliations and cash management including updating the short-term and long-range cash forecasting models
- Ad hoc administrative support as and when required.

**Skills & Qualifications**:

- Basic understanding of financial / management accounting practices
- Outstanding organisational and time management skills
- Expert interpersonal skills
- Excellent verbal and written communication skills
- Self-motivated, self-directed, and willing to accept responsibility for results
- Sets high goals and standards for self and others in the organisation
- IT Literate and proficient in Microsoft Excel, Outlook, and Word
- Excellent written and oral presentation skills
- Will be comfortable operating in an environment of constant change
- Numerate and accurate with ability to solve detailed problems and use own initiative
- Competency with SAGE or similar financial accounting software preferred but not essential.
- GCSE level 5 or above in Mathematics
- A Level qualification in one of Business, Mathematics and/or Computer science (or similar)
- Ambition to work towards a financial qualification (or continue studies).

**Benefits**:

- Working hours - Monday to Friday
- Buy & Sell Annual Leave Scheme
- Employee Assistance Programme (EAP)
- Access to Employee Health Scheme
- Career development
- Employee Recognition Incentives
- Company events
- Monthly dress down days
- Tea & coffee facilities & On-site Canteen
- Local discounts / benefits

**What you need to do now**

Be part of our bright future and **chat to Ruby** today

**Job Types**: Full-time, Permanent

**Benefits**:

- Additional leave
- Canteen
- Company events
- Company pension
- Discounted or free food
- Employee discount
- Referral programme

Schedule:

- Monday to Friday
- No weekends

Work Location: In person