Crown Court Clerk

**Crown Court Clerk - 74773**
**£25,827 - £27,170**
**Maidstone**:
This position is available for existing civil servants on level transfer or promotion. Secondments and loans will be considered on an individual basis.

**Background**:
HM Courts and Tribunals Service (HMCTS) is one of government’s largest agencies, employing around 16,000 staff, with a gross annual budget of £1.6bn, and operating across around 350 sites across England and Wales. Our work underpins justice, affecting the lives of millions every year.

Consequently, there are high expectations of all staff regardless of the job they do, and high performance is expected from everybody. The organisation is continuously adopting new or better ways of working to ensure that it focuses on just that which is essential.

The Crown Court Clerk role offers an exciting and unique opportunity to work with the judiciary and ensure high-level support is provided to operational delivery teams in maximising court room efficiency. We are looking for highly motivated, professional and confident staff with excellent communication skills that want to join us on this challenge to ensure delivery of our world leading justice system continues to serve and meet the publics needs and expectations. We need resilient, resourceful, and adaptable people to support us on this journey.

**Key Purpose**:
To manage the courtroom to ensure that cases are dealt with promptly in liaison with judiciary, legal profession and staff and to ensure that all subsequent results are accurately & promptly recorded in line with targets. Also, to ensure that all ancillary duties are carried out effectively.

Please note, whilst the post holder will be allocated to a specific office base, there may be a need for flexibility to work regularly at other local HMCTS sites / courts.

This role is part of the Operational Delivery Profession. Operational delivery professionals are the outward face of government, providing essential services to the public in a variety of roles. They work in many different departments and agencies across England and Wales, delivering service to customers in:

- Face-to-face roles in HMCTS for example a court usher
- Contact Centre roles in HMCTS for example call centre advisers
- Processing roles in HMCTS for example Staff at the County Courts Money-Claims Centre and Courts and Tribunal Administration

Being part of the operational delivery profession means belonging to a cross-government community of people. This will offer you access to information on professional standards, skills development and qualifications to help you continue to improve your development and performance and expand your career options.

**Key Responsibilities**:
**Administration**:

- To ensure that a comprehensive log is kept of representation orders and that a judge’s report is available at all sentence hearings.
- To accurately prepare case summaries for Resident Judge.
- To determine all claims for costs including re-determinations, Prior Authority and Wasted Costs and provide written reasons in accordance with the appropriate regulations and within targets.
- To determine accurately witnesses’ expenses within target times and provide written reasons upon request when required in accordance with guidelines.
- Producing orders in line with SLA targets.
- Process general correspondence within target and in particular procedural deadlines for any resulting amendments.
- Ensure compliance with financial and operational risk management policies when determining and processing costs in accordance with department guidelines.
- Undertake any allocated tasks as part of the role i.e., PA Role to Judiciary when required; arranging marshalling and swearing in of Justices.

**Operations**:

- To ensure efficient through put of listed work in the allocated court room on a daily basis, giving appropriate support to judiciary and keeping the List Office and other agencies fully appraised of developments when necessary.
- Confident public speaking and have the ability to adapt and change at short notice.
- You are the focal point of the court room, the ability to control and project your public speaking.
- To meet with the Judge before sitting and to be available in Court as required.
- To maintain full recording of hearings using the DARTS technology ensuring accurate audio allocation to correct cases.
- To sit in court on a daily basis and ensure that cases called on time, all parties are in court at appropriate time. Correct phraseology used for arraignment, empanelling, taking verdicts
- To maintain the court file including accurate recording of relevant matters and judicial decisions, accurate completion of Exhibit log and Crest Orders and all subsequent forms, orders and results exported onto the Portal within Target.
- Carry out 100% HMCTS assurance programme compliance of all Resulting and ensure appropriate risks are identified and managed.
- Ensure that appropriate codes of conduct are