Educational Visits

**Educational Visits & Facilities Administrator**

**Reports to**:Director of Finance and Resources

**Pay Scale** Points 4-8 [FTE salary £21,874 - £23,618 to be pro-rata's depending on number of hours]

**Hours of Work**: 30 hours per week, full year or term time [Monday - Friday 8.30-am
- 2.30pm]
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**Key purpose of role**:
EN staff arrange a comprehensive range of educational visits and the purpose of this post is to provide an outstanding service which enables students to take full advantage of these opportunities. The post holder will provide a high standard of administrative support for staff.

The post holder will also liaise with Head of Estates and Facilities to provide administrative support with managing contracts. This will involve electronically filing contracts as well as liaising with contractors to ensure services are booked in a timely manner.
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**Main responsibilities**:
The post holder will be responsible for:
1. Being the main point of contact for Educational Visits at EN with the organising and arranging of educational visits across all curriculum teams, to include details and logistics and maintain accurate records.

2. Ensuring that all bookings are confirmed and ensuring that teaching staff have completed the online system correctly, including multiple quotes, risk assessments and payment plans, for educational visits.

3. Monitoring the system and updating to add/remove students to visits where necessary.

4. Coordinating the use of the College minibus and the hiring of other minibuses including liaising with the designated drivers for all College visits and sports fixtures. This will include maintaining the administration of the booking systems and ensuring staff follow the correct procedures. This also includes completing fuel card reconciliations for the cards that are used whilst driving for the College.

5. Tracking and receiving monies in payment for educational visits and comparing the financial results of the visit to the planning form.

6. Booking the minibus in for safety checks, services and MOT’s, and ensure any required permits, dart accounts etc are up to date.

7. Liaising closely with other members of the Finance team in relation to invoice payments for visits/ minibus hire for visits, and recording payments in from parents/ funding for visits from external sources.

8. Making recommendations and providing suggestions for ways to improve the student educational visit experience. This includes ongoing improvements and ways of streamlining the process using IT systems.

9. Liaising with the Head of Estates and Facilities to book contractor and services in as requested.
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**EN Safeguarding Commitment Statement**

East Norfolk Sixth Form College is committed to the principle that it is always unacceptable for a learner to experience abuse of any kind and recognises that it has a responsibility to safeguard the welfare and wellbeing of all learners. It will do so through commitment to safe practices and the creation of a ‘supportive culture which includes respect, openness and honesty and which recognises and champions diversity and individual need’. This statement applies to all staff, including senior managers and Governors; paid staff, volunteers and sessional workers; agency staff; students and contractors.

**Job Type**: Permanent

**Salary**: £21,874.00-£23,618.00 per year

**Benefits**:

- Canteen
- Company pension
- Cycle to work scheme
- Free flu jabs
- Free parking
- Gym membership
- On-site gym
- On-site parking
- Sick pay

Schedule:

- Monday to Friday

Work Location: In person