Project Administrator
3 days ago
J&B Hopkins is looking for an Operations/ Project Coordinator to support the business on an initial 12 month contract cover. As Project Coordinator should be considered highly motivated, organised and a professional individual to provide high administrative services.
Full time (40 hours a week, Monday - Friday)
£23,000 - £26,000 (Depending on experience)
Based in our Head Office in Fareham (Segensworth North)
**Job purpose**
Support the Operational Management Team with all project activities in cooperation with the Operations Director, Contracts Manager and Project Manager.
**Duties and responsibilities**
- Update and maintain in-house quality management systems
- Assist with Hopkins site set up (office and containers)
- Collate reports from engineers and submit to management team
- Create and maintain project documentation and reports using in-house management system
- Maintain CSCS and H&S records and liaise with HR to organise training and testing when required to ensure that all staff on site have the correct accreditations
- Attend client and internal meetings to discuss all projects with team and prepare any necessary paperwork and take minutes of the meetings
- Attend handover meetings to ensure all information and paperwork is completed and handed over to projects team
- Assist with administration and production of O&M manuals as and when required
- Transfer data into site labour tracker
- Chase and distribute design reports ahead of design team meetings
- Arranging meetings on behalf of the Contract Managers
- Coordinate and gather BREEAM documents and evidence
- Chase action points that need closing out on behalf of Contract Managers
- Ensure that Project Managers are generating their monthly reports, chasing them when necessary and filing reports
- Assist with generating the monthly management presentation
- Devise and implement improvements to systems and procedures for the department
- Input into HSE File, production of method statements & risk assessments and external site audits
- Site document control (drawing revisions etc)
- Site logistics, stores, deliveries and good planningProvide daily support to Project Manager when required
- Provide pre-construction, construction and commissioning programme support
- Any other general administration required to support the team
**Job Types**: Full-time, Fixed term contract
Contract length: 12 months
**Salary**: £23,000.00-£26,000.00 per year
**Benefits**:
- Company events
- Cycle to work scheme
- Free parking
- On-site parking
- Private medical insurance
- Referral programme
Schedule:
- Monday to Friday
- No weekends
Supplemental pay types:
- Yearly bonus
Ability to commute/relocate:
- FAREHAM: reliably commute or plan to relocate before starting work (required)
Work Location: One location
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