Project Coordinator Administrator Hms Collingwood

4 days ago

Fareham, United Kingdom Serco Plc Full time

Who we are
VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.
What we do
We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do.
**Contract**: Full Time, Permanent
**Location**: HMS Collingwood, with once a month travel throughout SDA 29 & SDA 58
**Working Hours**: 37.5 hours per week, Monday to Friday
Are you an organised, detail-driven, and proactive professional looking for a rewarding role in project coordination? Do you thrive in a fast-paced environment, ensuring efficiency and compliance while supporting a dynamic team? If so, we want to hear from you
As a Project Coordinator Administrator working in a team of 2, you’ll play a key role in supporting our Project Managers and delivery teams. You’ll be the backbone of our operations, ensuring that commercial documents are accurately recorded, compliant, and submitted on time. You’ll manage data entry and compliance processes, updating MAXIMO records and ensuring that supplier and client payment requests are correctly logged. Quality assurance will be a major part of your role as you identify anomalies, resolve issues promptly, and drive continuous improvement in submissions from suppliers and project teams.
Your work will involve preparing and maintaining reports using MS Excel and bespoke IT systems, ensuring everything runs efficiently. You will also be responsible for coordinating meetings, producing accurate minutes and action logs, handling incoming calls professionally, and assisting in the resolution of complaints in a timely manner.
Additionally, you will support the IT department with ongoing system updates and testing, ensuring efficiency across the business. Travel to sites within SDA 29 & 58 may be required, working closely with our team to deliver successful project outcomes.
What We’re Looking For
While not essential, experience with MAXIMO or similar platforms and knowledge of commercial processes (NRM) would be beneficial.
You will also need to be able to pass BPSS Clearance.
We offer;
25 days annual leave plus bank holidays
Life assurance policy
6% employer matched pension contribution
This is an opportunity to be part of a mission-driven organisation supporting UK Defence. With a fast-growing company offering career progression, you will work within a collaborative, high-performing team and gain valuable experience in a critical industry.
VIVO Defence Services

  • Built Estate Manager

    2 weeks ago

    Fareham, United Kingdom VIVO Defence Services Full time

    Built Estate Manager – HMS Collingwood VIVO Defence Services is a joint venture between Serco and EQUANS, providing facilities management and accommodation maintenance for the UK military and its partners. Who We Are VIVO embodies experience and innovation, putting customers and families first. Our core values are open, caring, agile and collaborative,...

  • Built Estate Manager

    2 weeks ago

    Fareham, United Kingdom VIVO Defence Full time

    Who we areVIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.What we doWe put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive...

  • Maintenance Project Manager

    2 days ago

    Fareham, United Kingdom Highfield Professional Solutions Full time

    **Maintenance Project Manager** **HMS Collingwood** **Salary: £36-42k** **The Company** Our client has recently been awarded a 7-year contract for the maintenance and improvement of the Defence Built Estate, to include in excess of 20,000 assets. They are a new business, formed to deliver infrastructure, asset, and facilities management services into the UK...

  • Built Estate Manager

    1 week ago

    Fareham, United Kingdom Serco Canada Inc Full time

    VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation. What we do We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a...

  • Corporate Communications and Public Relations

    1 week ago

    Fareham, United Kingdom Mitie Full time

    **Contract Type**: Permanent **Hours**: 37.5 hours week **Shift Pattern**: Mon to Fri 0730 and 1700 **Location**: HMS Collingwood, Atlantic Building, Newgate Lane, Fareham, Hampshire, England, PO14 1AS Based in HMS Collingwood this permanent, full-time post, Corporate Communications and Public Relations Coordinator (CCPRC) sits within the Corporate...

  • Administrator

    1 week ago

    Fareham, United Kingdom Mitie Full time

    **Job Overview** **Contract Type**: Permanent **Hours**:37.5 hours per week **Salary**: £19,500 - 21,225 **Location**:HMS Collingwood, Hood Building, Fareham, Hampshire, England, PO14 1AS Based in the Unit Personnel Office HMS Collingwood, this role provides a flexible service to meet the contracted administration requirements for achieving Royal Navy...

  • Built Estate Manager

    3 weeks ago

    Fareham, United Kingdom Mainstay Driving Full time

    Job Role: Built Estate Manager Location: HMS Collingwood (On-site role) Employment Type: Permanent, Full Time Salary: £45,000 £50,000Mainstay Recruitment are currently recruiting for a Built Estate Manager to take full ownership of the maintenance and improvement of the built environment across a key defence site for our well known client. This is a...

  • Built Estate Manager

    2 days ago

    Fareham, United Kingdom Mainstay Driving Full time

    Job Role: Built Estate Manager Location: HMS Collingwood (On-site role) Employment Type: Permanent, Full Time Salary: £45,000 £50,000 Mainstay Recruitment are currently recruiting for a Built Estate Manager to take full ownership of the maintenance and improvement of the built environment across a key defence site for our well known client. This is a...

  • Administrator

    3 days ago

    Fareham, United Kingdom Mitie Full time

    Since 1987, Mitie's 68,000 employees, have been serving companies and communities across the world. We're the UK's leading facilities management company. Our clients range from banks to retailers, hospitals to schools, and critical government sites. We make a positive difference to millions of people, every day, and we're very proud of this. Join us and...

  • Business Support Administrator

    3 days ago

    Fareham, United Kingdom Raytheon UK Full time

    Join to apply for the Business Support Administrator role at Raytheon UKJoin to apply for the Business Support Administrator role at Raytheon UKLocation:GBRHAM112: HMS Collingwood, Newgate Lane, No 633, Altantic Building, Fareham, Hampshire, PO14 1ASDate Posted:2025-07-02Country:United KingdomLocation:GBRHAM112: HMS Collingwood, Newgate Lane, No 633,...