Assistant HR Advisor

If you are already working in HR and looking to take the next step in your HR career, then this newly created role can provide you with a fantastic development opportunity.

You will get involved in all aspects of HR as part of our small and friendly team.

As our Assistant HR Advisor, you will provide effective administration and advisory support to managers and employees. You will be responsible for supporting both the HR Manager and the HR Advisor with HR activities including recruitment, payroll, HR system administration, employee relations issues, learning & development, and project work.

The variety of the role makes it incredibly rewarding and affords ample opportunity to develop and broaden your experience, with a view to progressing through our career grade.

The Council positively encourages agile working, and we provide you with the technology you need to work from home and the office location.

OADBY AND WIGSTON BOROUGH COUNCIL

Person Specification

**Job Title**:
Assistant HR Advisor

**Team**:
HR People Team

**Salary Band**:
Band 4 (Career Grade)

**Car Allowance level**:
N/A

**Employment Status**:
Permanent

**Hours per week**:
37.5

**Qualifications and Processional or Vocational qualifications**

**Essential**
- Commitment to continuing professional development

**Desirable**
- CIPD Level 3 or relevant HR experience

**Relevant experience and knowledge**

**Essential**
- Basic knowledge of employment legislation
- Basic knowledge of equality and diversity issues and legislation
- Recent relevant experience of working in a HR team/department/service
- Experience of working with managers at all levels
- Experience of working in a customer-focused environment

**Skills and Abilities**

**Essential**
- Ability to respond to changing circumstances whilst maintaining a clear view of priorities
- Good communication and interpersonal skills with the ability to listen to people at all levels
- Good IT skills
- Ability to deal with numerous work tasks/areas simultaneously
- To work with a good degree of accuracy, giving excellent attention to detail where this is required

**Attitude and Motivation**

**Essential**
- Tactful, professional, and calm attitude
- Flexible approach to work to further develop skills
- Acts with honesty, fairness, and equality at all times
- Good team player, committed to sharing information, skills, and experience
- Customer focused and willing to go the extra mile

**Other**

**Essential**
- To demonstrate and promote the Council’s Vision and Values

**POST TITLE**:Assistant HR Advisor

**POST NO**:
**GRADE**:Band 4 (Career Grade)

**DEPARTMENT**:HR People Team

**SERVICE AREA**:Customer Services and Transformation

**RESPONSIBLE TO**:HR Manager

**JOB** **CONTEXT**:
1. Provide a professional and efficient point of contact for those contacting the HR team.

2. Support the team with administration duties in all HR activities.

3. Work in line with the Council’s Vision and Values to promote a culture which aims to deliver a high standard of service by working together to exceed our customer expectations.

**MAIN** **DUTIES AND RESPONSIBILITIES**:
1. Provide guidance to managers on the recruitment process and assist with all aspects of the recruitment cycle; job adverts, arranging interviews, pre-employment checks, offer letters, welcoming new starters and setting them up on the relevant HR systems.

2. Assist the HR Advisor with absence management, disciplinary, grievance and performance management situations and associated case work by taking minutes / notes at meetings as required.

3. Provide guidance to managers on straightforward breaches of policy for disciplinary and grievance with support from the HR Manager.

4. Assist the HR Advisor with payroll queries, including payroll input and maintenance of data and meeting the necessary deadlines for payroll processes.

6. Use HR systems to manage and progress enquiries, produce documents, record information, analyse and report on relevant data.

7. Assist with the job evaluation process as required including any related administration.

8. Support the delivery of training and development workshops where required.

9. Contribute to the continuous improvement of HR policies and procedures by identifying recurring issues to be progressed and providing feedback.

10. Support HR Projects as appropriate with support from relevant HR colleagues.

**RESPONSIBILITY FOR RESOURCES**:
1. The post holder will be required to ensure that any data systems under his/her control are kept secure and properly managed.

**KEY FUNCTIONAL LINKS WITH**:
**Internal**: All employees and sections of the Council

**External**: Residents of the Borough, the General Public, other Local Authorities, external suppliers and consultants, and other external bodies, partnerships and organisations as required.

**WORKING CONDITIONS & ENVIRONMENT**
- The council operates an agile working policy which helps to create a good work life balance & gives fle