Outpatient Receptionist

We are looking to appoint an Outpatient Receptionists to join our friendly team who support a wide range of specialty clinics in our Outpatients Department.

The post holder will provide efficient administrative support that is patient focused to support a variety of outpatient clinics. Ideally with experience in a patient support role, although must demonstrate an understanding of the importance of great patient care and how to provide this and be willing to receive training. The post-holder will facilitate good communication between patients and the multidisciplinary team.

Applicants are required to have good interpersonal, communication and organisational skills and be able to thrive in a busy, challenging environment. You must be committed to providing high standards of patient and family care.

Greet patients who may be anxious or worried, visitors and staff visiting the Outpatient department in a consistently polite, courteous and friendly manner

Ensure that patient demographics are correct and up-to-date on EPR when dealing with a patient booking or query

Ensure appointment outcomes are recorded on EPR (Medway System) immediately after the clinic appointment has taken place and any issues are escalated accordingly

Allocate follow up appointments in a timely and prioritised manner, according to Medway clinic profiles to ensure all local and national targets are met. Where there may be potential breaches of these targets to escalate to the relevant supervisor immediately.

Book interpreters, ensuring patients are supplied with information and explanatory leaflets

Ensure appropriate appointment letters are sent to patients. Send out information leaflets to patients with the letters for specialist clinics as required.

Take appropriate action where patients have not attended their appointments. Notify patients, GPs and other referrers where appropriate when patients have been removed from the outpatient waiting lists due to not being contactable.

Support the prepping of notes for clinics

Whittington Health serves a richly diverse population and works hard to ensure that all our services are fair and equally accessible to everyone. Nowhere is this more obvious than in the way we look after our staff. We aim to employ a workforce which is as representative as possible of this population, so we are open to the value of differences in age, disability, gender, marital status, pregnancy and maternity, race, sexual orientation, and religion or belief. The Trust believes that as a public sector organisation we have an obligation to have recruitment, training, promotion and other formal employment policies and procedures that are sensitive to these differences. We think that by doing so, we are better able to treat our patients as well as being a better place to work.

Take an active part in the rotation of all duties including, where necessary or appropriate.

Notify medical records of deceased patients by completing the RIP form.

To ensure that all patients recorded data in manual and computerised systems is dealt with in accordance with agreed policies and procedures.

To ensure that general administrative work associated with outpatient reception management is undertaken according to the expected standards.

Carry out any other duties, commensurate with the grade, as requested by line manager

To respond to any queries and complaints from patients, managers or clinicians regarding clinics, referrals, bookings and waiting times, ensuring that any serious issues are passed on to the appropriate manager

To ensure that all communication is dealt with confidentially and discreetly and that a sensitive approach is used; to always respect patient and staff confidentiality.

Ensure compliance with all Trust policies and training undertaken where new policies and procedures are implemented. Follow Trust codes of practice regarding any absence, annual, sick and other leave; sickness where possible must be reported to the Supervisor two hours before start of duty on the day of sickness

Raise any problems or queries with the relevant supervisor

Attend and participate in regular team meetings for the Outpatient Department

To act independently ensuring that daily tasks and ongoing workloads are prioritised and completed in agreed time frames as determined by the clinical team and/or line manager.

Undertake any other duties commensurate with the grade as agreed and delegated by your manager

To keep PPC teams informed of any changes to their patient appointments as necessary.