Medical Records Assistant

**Medical Records Assistant | Administration | Full Time, Permanent - 37.5 hours p/week Mon - Fri Shifts between 8am - 6pm | Cambridge | Free Parking On Site Excellent Benefits |**

Spire Cambridge Lea Hospital are looking for a Medical Records Assistant to join their established team on a full time basis. The main duties of the role would be to provide support and high quality service within the Medical Records department.

**Duties and responsibilities**
- Taking primary responsibility for the accurate preparation, tracking and storage of all medical records for the hospital
- Preparing medical records prior to outpatient clinics, and the effective transportation of those records to the relevant department(s), inclusive of filing upon completion
- Ensuring a meticulous attention to detail and accuracy, due to the high volume of appointments the hospital manages on a daily basis.
- Ability to train in other administration departments within the hospital to provide cover as and when required.
- To be responsible for managing the patient's medical record/file. Collate, organise, retrieve and archive documents, making sure that the files are accessible and available to staff when they are needed.
- Enter data on to SAP, scanning documentation and checking against the manual records to make sure all the details are correct.
- Locating files, organising them for the day's appointments. Replacing and filing documentation in order to ensure a prompt and accurate retrieval service..
- Make appropriate preparations for clinics, to ensure that the patient's visit will run smoothly. For each clinic session this will involve ensuring that there are appropriately prepared case notes. It will require the ability to prioritise own workload and meet strict and often short deadlines.
- Prepare the medical pathways and patient labels for all patients’ notes that are coming in for pre assessments
- Ensure that all booking forms are filed in patient’s notes prior to the pre assessment date.
- Ensure that case notes and associated documents are properly maintained in a complete, orderly and accurate state, thus ensuring their suitability for use by medical and nursing staff at all times.
- Responsible for completeness of all clinic case notes, ensuring prompt filing of correspondence and investigation results when case notes are in your possession, to support continuing patient care and thus avoiding clinical risk.
- Ensure notes are delivered to the appropriate clinic in time for the commencement of clinic.
- To extract case notes in a timely manner ensuring that items are correctly booked out of the library to the new destination and either sent or made available for collection to the ward, clinic or office requesting the notes.
- To check the case note attendance details, dates and alert sheets against the Patient Administration System to ascertain if the
- **Who we're looking for**
- Someone who is highly organised and accurate and works well to tight deadlines
- Experience working in a similar environment would be beneficial but by no means necessary as full training will be provided
- Must be a good communicator and have good computer literacy
- Someone who works well as part of a team

**Benefits**

We offer employees a competitive salary as well as a comprehensive benefits package which includes but is not limited to:

- 35 days annual leave inclusive of bank holidays
- Employer and employee contributory pension with flexible retirement options
- ‘Spire for you’ reward platform - discount and cashback for over 1000 retailers
- Free Bupa wellness screening
- Private medical insurance
- Life assurance

We commit to our employees well-being through work life balance, on-going development, support and reward.

Spire Healthcare is a leading independent hospital group in the United Kingdom and the largest in terms of revenue. From 39 hospitals and 8 clinics across England, Wales and Scotland, Spire Healthcare provides diagnostics, inpatient, day case and outpatient care.

**Spire Healthcare are proud to be an equal opportunities employer. We celebrate diversity and are committed to creating an inclusive culture for all. Our people are our difference, it’s their dedication, warmth and pursuit of excellence that sets Spire Healthcare apart.