HR Assistant

2 weeks ago

Saint Peter Port, United Kingdom Moore Stephens Full time

**Job Description**:
Job title:
HR Assistant

Department:
Human Resources

Reporting to:
HR Manager, Channel Islands

Job Level:
1

Role purpose: To provide comprehensive, confidential, and professional administration and generalist HR support to the Channel Islands business, with a focus being the governance and accuracy of employee files, HR systems and metrics.

Core responsibilities:

- Assist with the delivery of all HR administration on a day-to-day basis, ensuring smooth workflows that support employee lifecycle. Including production of employment contracts, management of all joiner/ leavers processes, inductions, onboarding, and pre-screening.
- Assisting with ad-hoc HR admin projects, as required.
- Assist with the administration of all employee benefits, including healthcare cover and dental cover. This includes checking the monthly membership lists, noting any changes with employee details, leavers/ joiners.
- Assist in providing support to all employees for all HR related queries and employee relations matters, escalating to the HR Manager as appropriate.
- Assist monitoring the in-house training and CPD to ensure employees have undertaken the required annual amounts and that we are in line with our policies and regulatory requirements.
- Provide feedback to the HR Manager on employee engagement on an ongoing basis, using formal and informal methods.
- Working with business stakeholders to establish recruitment needs, obtaining relevant approvals and support documentation, preparing, and updating Job Descriptions.
- Ensure all internal new joiner workflows are managed in good time and in advance of an employee joining.
- Assist the HR Manager in coordinating the induction of new employees and ensuring appropriate introductions are made both prior to and on joining, in support of employee engagement.
- Assisting the HR Manager to ensure that the department is compliant with Regulatory, Employment and Data Protection Legislation.


Technical / Professional / Qualification Requirements:

- Strong administration background.
- The ability to multi-task effectively and prioritise appropriately without reducing the value of the service provided.
- High levels of accuracy, attention to detail and time management.
- Excellent IT skills including Microsoft Office Word, Excel, and PowerPoint.
- Professional integrity to work with both confidential and sensitive matters.

Person Specification / Competencies

**Client**:Strong client focus, driven to deliver a quality service, spots opportunities for development of delivery and service, sets standards.

**Company**:Has a commercial outlook, follows procedures, innovative approach to work, spots procedural weaknesses and identifies areas for efficiencies, proactive escalation of self-identified risk areas, demonstrable active learning, and evidence of shared learning.

**People**:Collaborative, team player, strong communication skills, shares knowledge and experience.

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