Team Administration Co-ordinator

4 days ago

Crawley, United Kingdom Sussex Partnership NHS FoundationTrust Full time

We are looking for people to join our bank team as a Team Administrator Co-ordinator who will work alongside the team leader and team colleagues, assisting with the smooth running of the office base work and assist with supporting service delivery.
Joining the bank admin offers you an exciting and interesting career development opportunity, where you will be joining a service that prioritises training and support for our admin professionals at your own pace.
If this sounds good to you and you have any type of Administrator / Team Leader experience, we'd love to hear from you
Provide effective secretarial support including diary management, phone calls and typing correspondence to a good standard using Trust Templates in line with Trust guidelines
To arrange, prepare the agenda and take minutes for team meetings and other meetings as directed
To lead on the administration for the recruitment of staff (i.e. sending interview letters and servicing panel)
In conjunction with the manager organise and co-ordinate staff training
To complete monthly absence returns for sign off
To maintain up to date staff details including emergency contacts
To provide and obtain reports and data as required
To operate and update any waiting lists within the team
To maintain comprehensive paper and electronic filing systems
to participate in a rota to cover duty system if required
We recognise that working in mental health can be stressful at times so we prioritise staff welfare; providing regular supervision, mentoring, and any other support that our staff need to ensure their wellbeing. We also encourage flexible working.
We know that a positive work/life balance brings about huge health-related benefits, which has a positive impact on the care we provide. Please speak to us about flexible working, for example, partial home-working, part-time hours, or flexible start/finish times. If it works for you and works for the role, we'll do our best to make it happen.
Our vision is to provide outstanding care and treatment; the people that we employ are at the heart of making this vision a reality. If you've got the passion, the belief, the drive and the talent to help us achieve our vision then we would like to hear from you.
- To provide a comprehensive and professional secretarial and administration service to the team.
- To operate and update computerised database systems including trust systems and any bespoke systems local to the team.
- To operate and update any waiting lists contained within the team.
- To maintain comprehensive paper and electronic filing systems.
- To provide support to colleagues in relation to difficult or anxious service users, carers and relatives be it face to face or over the phone.
- To organise any additional resources required for appointments or meetings, for example, interpreters.
- To participated in a rota to cover reception duties if required

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