Purchase Ledger Supervisor
2 weeks ago
Our client is an innovative and trusted manufacturer and supplier of specialised procedure packs and vascular access devices to hospitals across the world. They are proud of their achievements, and they strive to continuously improve in all aspects of theproducts and service they give to their worldwide base.
They are looking to appoint a Purchase Ledger Supervisor for their UK and international business. Reporting to the Financial Controller, this role is responsible for managing the Purchase Ledger function, ensuring all transactions are recorded accuratelyand on time, and supplier payments are made in accordance with agreed terms. The role manages a team of two Purchase Ledger Co-ordinators, and also processes invoices and transactions as part of the team.
Key responsibilities include:
- Manage the Purchase Ledger team, including training and development and KPIs.
- Provide informed reports for Purchase Ledger activities, including performance KPIs and analysis (including DPO for working capital management, forecast cash outflows (payments) and analysis of price/freight variances arising).
- Timely, accurate and reliable processing of purchase ledger transactions (national and international), including invoices, credit notes and payments to accounts.
- Manage the process and control of payment proposals and payment orders through to completion; Submit/upload authorised payments (for approval) to banks.
- Reconcile supplier balances against supplier statements. Review Aged Creditors, GRNI (goods received not invoiced) and Preliminary Posted invoices.
- Follow up timely resolution of any invoice queries, liaising with the business and suppliers; ensure appropriate credits are received and processed.
- Manage the process for on-boarding of new supplier account details and amendments in accordance with documented procedures. Carry out appropriate credit checks of suppliers (new and existing).
- Ensure that purchase ledger related system data is accurate and up-to-date, processes are documented and appropriate controls are in place over payments, transactions and balances. Assist with any system changes / upgrades, including EDI improvements.
- Liaise with auditors and provide reports/documents as required for audit purposes.
They’re looking for someone who has previous experience in Purchase Ledger and has managed or supervised a small team. You must have at least Intermediate Excel expertise and good analytical skills. Electronic Data Interchange (EDI) experience is also desirable.
You will need good organisation and planning skills, the ability to multi-task and respond flexibly, and the confidence to work under your own initiative and provide recommendations or suggestions for improvements. Good written and verbal communication skillsare required. Language skills (e.g. Arabic, French, German) would be an advantage but are not essential.
Their benefits include pension, health cash plan, private medical insurance, life assurance, high street shopping discount, potential profit share bonus, flexible benefits including the option to purchase additional holiday, and much more
If you would like the challenge of this exciting role and want to be part of their continued success, they would love to hear from you.
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