Holiday Activities and Food Haf Programme Support

6 days ago

West Malling, United Kingdom Connect2Kent Full time

We are recruiting for a Holiday Activity and Food Coordinator to join the Children, Young People and Education (CY) based in Kings hill, West Malling

Information
- £11.30ph
- Temporary contract
- Currently home based, but may be office based later on in the year
- 37 hours

- Provide a comprehensive support service to the HAF Coordinator and Team including diary and time management, allocating work to other support staff where appropriate, reviewing all correspondence and tracking replies within the appropriate timescales wherenecessary, in order to enable the line manager to discharge their duties effectively.
- Provide administrative and other support with the recruitment, supervision, training and appraisal of staff.
- Plan, organise and coordinate internal and external meetings, including large gatherings such as seminars involving external agencies and speakers, preparing itineraries, and undertaking research where required, ensuring that the whole process runs smoothlyand that every administrative aspect is covered.
- Devise and oversee a range of administrative tracking systems, including monitoring all initiatives and projects in which the manager is involved, correspondence, complaints and staff annual and sick leave, to ensure that progress is maintained on behalfof the manager and team and that all relevant action is taken as necessary.
- Oversee the development and review of all the HAF Team's systems, including the database and filing systems, both computerised and manual, tracking key documents, to ensure that files are constantly updated and that systems are adapted to improve effectivenessin line with the Company's record Retention Policy, data protection and freedom of information protocols.
- Research, coordinate and analyse data within defined parameters, chasing individual responses from managers and/or team members relating to specific issues on behalf of the line manager, to ensure that any reports are prepared and submitted within agreedtimescales.
- Act as first point of contact for the HAF Team and take appropriate action in relation to all queries to ensure that these queries are dealt with effectively and in a professional manner.
- Oversee the administration of financial systems relating to expenditure and income, for example processing invoices, monitoring expenditure, processing changes etc in accordance with financial regulations and company procedures.

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