Event Coordinator

**Closing Date: 20th October 2024.**

**Ivory Worldwide | Project Coordinator - London**

A fantastic opportunity has arisen for a motivated and enthusiastic **Project Coordinator** to join Ivory Worldwide in London (Experiential, Events).

**Introduction to Ivory Worldwide**

We are a distinguished brand experience marketing agency, headquartered in London, with a US office in New York.

Ivory works with some of the world's most inspiring global brands, helping them to reach their customers in extraordinary ways. Our expertise spans immersive experiences, content that drives demand, and distinctive interactive design. Trusted creative partners, we have a 14-year history of helping Fortune 500 clients forge genuine relationships with their audiences through experientially minded activations, including digital campaigns, conferences, roadshows and exhibitions across the globe.

**The Role**:
The **Project Coordinator** is responsible for supporting the production team in bringing all of Ivory's creative sparks and thoughtful insights to life. You will learn how to deliver top-tier virtual, face-to-face, and hybrid events and play a vital role in broader B2B marketing campaigns.

**Core Responsibilities**
- After a period of induction, we will put you into project teams to support Ivory Producers and Executive Producers on projects, assisting with a variety of tasks to support the successful implementation
- Support the management of accounts; this will involve the development of proposals, creative workshops or supporting the design studio
- Track project progress to ensure timelines are followed and updated accordingly
- Attend client meetings and take action from the calls to circulate
- Attend site visits
- Support onsite at events, globally
- Coordinate communications between internal departments
- Assist with client communications and requests
- Travel arrangements
- Research: venues, customers, partners, and technologies

**Skills and Experience**

**What you’ll bring to the role**
- Great communications skills
- Expert scheduling and note-taking skills
- Excellent attention to detail, and you leave nothing to chance
- Ability to work under tight deadlines
- Languages are a bonus but not essential
- Digitally native - and Google / Microsoft savvy
- A degree is not essential - what is essential is a willingness to work hard and be nice to people

**We are looking for you if you are**
- a team player
- looking for a dynamic and fast-paced agency
- ambitious
- curious
- friendly & respectful
- highly organised
- a creative problem-solver
- cool under pressure
- adaptable
- like to be prepared for the unexpected
- willing to work extended hours occasionally during event crunch time

**What you will gain**

We are passionate about our projects. You will quickly gain exposure to great clients and work with fantastic global brands. We are proud to have recently been awarded the King’s Award for Enterprise.

You can expect to learn and grow alongside the best in the business and gain valuable agency experience while meeting and working with incredible people.

We are a learning culture, continually seeking ways to enhance efficiency and work smarter.

We foster a community of belonging, focusing on physical and mental health and championing meaningful work.

Sustainability is an important pillar of our values. We are committed to protecting the environment and preventing pollution, ensuring sustainability is woven into our processes.

**As an Ivory employee, you'll enjoy many benefits, such as**
- Competitive salary
- 33 days annual leave, including bank holidays
- Private medical insurance (currently with Vitality)
- Employee assistance program
- Cycle-to-Work scheme
- Life assurance
- Professional development support
- Perks & discount platform
- Discretionary bonus scheme
- Contributory pension scheme
- **So, what next?**_

**If you fit the profile above and are up for the challenge, we would love to hear from you**

Please send us your up-to-date CV, and feel free to add a cover note (150 words max) answering the following:
**“You should choose me because ”**

**Job Types**: Full-time, Permanent, Graduate

Pay: £25,000.00-£32,000.00 per year

Additional pay:

- Bonus scheme

**Benefits**:

- Company events
- Company pension
- Cycle to work scheme
- Enhanced maternity leave
- Life insurance
- Private medical insurance
- Work from home

Schedule:

- Monday to Friday

Application question(s):

- Are you located within an hour commute of Greater London?
- Do you have any education or training in Event Management?

**Experience**:

- Event Planning: 1 year (preferred)

Work authorisation:

- United Kingdom (required)

Work Location: Hybrid remote in London

Application deadline: 20/10/2024
Reference ID: IW-PC-10-24
Expected start date: 01/11/2024