Finance / Commercial Administrator

1 week ago

Rosyth, United Kingdom Mitie Full time

Finance / Commercial Administrator

Key Responsibilities:
Work with both the Finance & Commercial Management Team in order to ensure all Financial and Commercial activity conforms to the requirements of Mitie Process and Contractual obligations by:

- Validating and receipting Proof of Delivery Notes and Service Sheets proactively to maintain a high first time match rate against supplier invoices
- Technical and astute verification of data associated to the receipting process which includes the review of rates, work orders, and purchase orders, as well as making any necessary amendments to ensure a match is possible
- Administration support to the finance team which will include proactively monitoring and chasing of PODs for materials, subcontract, plant & equipment orders.
- Close Interaction with internal and external stakeholders to ensure process is supported.
- Supplier invoice query management. Including price variances and quantity issues.
- Assist with income recovery by reviewing milestones and populate CAFM (Maximo) with sales data.
- Document Collation and Control
- Maintain Tender Registers

**Main duties and accountabilities**
- Actively liaise with Site Management Teams to ensure invoice queries are closed out to allow payment in accordance with contract
- Liaise with Principal Commercial Manager to ensure Quote / Tender Process is administered and recorded
- Liaise with Senior Commercial & Finance Management to ensure all records relating to the department are kept up to date at all times.
- Analyses data in reports and filters before distributing to the client & internal teams.
- Undertake such other reasonable duties as specified by Finance / Commercial Manager, from time to time, that are necessary to fulfil the objectives of the role.

**Person Specification**

Knowledge & experience
- Experience of Accounts Payable Processes, particularly receipting
- FM Industry specific knowledge.
- Previous experience of Maximo
- Security Clearance, Counter Terrorism Check
- Highly numerate
- Strong report preparation and presentation skills
- Good Knowledge of Microsoft Office suite of products especially Excel and Word

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