Executive Assistant

A new opportunity has just become available and we’re looking for an Executive Assistant to join our team at Allianz.

Please note: The individual will be based in our office in Guildford or Bournemouth at least 3 days a week and rest will be working from home. This role will sometimes require flexible working hours to suit the demands of the job.

**About Us**

In the UK, Allianz Insurance employs over 8,000 people up and down the country. The company’s Head Office is situated in Guildford, Surrey, plus we have additional support services with over 1,000 people based in Trivandrum, India.

We offer commercial insurance with a full range of products for sole traders, right up to large commercial organisations. We also provide a range of personal insurances including, home and motor, musical, legal expenses insurance and cover for pets and horses.

We're a global company, but from the very first day you join our team you’ll know that your contributions are valued. We offer world class learning and career development opportunities, while we celebrate an inclusive culture. Find out more about Allianz Insurance.

**Role Purpose**

The purpose of this role is to provide valuable insights and support to the leadership of the Department by undertaking work, research and preparation on their behalf.

**Role Level**

Associate - These roles provide specialist support or offer a level of core professional expertise, occasionally with some guidance and direction from leaders or technical leads. Roles in this cluster typically require a degree or professional qualification at a senior industry standard (e.g. chartered member of an institute). Roles may supervise teams and be responsible for its results, whilst working within established practices. Day-to-day team supervision would include performance coaching, coordinating activities and quality checking and work progress

**Career Path**

**Professional (Expert)**
- Work is primarily achieved by an individual or through project teams, with emphasis on technical/discipline knowledge rather than managing people.
- Progression through the career path will typically be by increasing depth of professional knowledge, project management and ability to influence others.
- Entry-level jobs within the professional career path typically require a university degree or equivalent work experience that provides knowledge of and exposure to fundamental theories, principles and concepts.

**Key Accountabilities**
- Assists the Head of the Department in the preparation for meetings and presentations.
- Analyses key data and information to create timely Management Board and Munich reports (i.e. weekly or monthly) on behalf of the Department and Organisation.
- Manages and helps execute important conferences, away days and roadshows to ensure they run smoothly.
- Undertakes and in some cases leads certain high-level projects.
- Carries out research and analysis, drawing and presenting conclusions to the Department.
- Provides support on project and analysis work as and, when required, to other members of the Department or Executive Team.

**Technical Skills**
- Excellent organisational, negotiation and influencing skills.
- Able to use information to summarise, draw out key points and think creatively to further drive results.
- High-level researching and analytical skills.
- Comfortable preparing reports and presentations.

**Qualifications**
- Degree educated or equivalent.
- Continuing professional development.
- Advanced proficiency in Outlook, Word, PowerPoint and Excel.

**Experience**
- Proven track record of demonstrating effective planning, problem solving and analytical skills.
- Has a strong commercial awareness and knowledge of the UK Insurance Market.
- Experience of building and managing senior stakeholder relationships.
- Record of showing strong political awareness, flexibility in the face of shifting workloads, and using own initiative to ensure work is delivered beyond the role’s requirements.
- Experience of project management and delivering presentations effectively are important.

**Our Benefits**

Recognised and rewarded for a job well done, we have a range of flexible benefits for you to choose from - including: retail discounts and discounted insurance cover - so you can pick a package that’s perfect for you. That’s on top of enjoying all the benefits you’d expect from the world’s number one insurance brand, including:

- 22 Days holiday & 1 addition for birthday plus bank
- Competitive Annual Salary
- Enhanced maternity and paternity leave
- Flexible buy/sell holiday options
- Annual company & performance-based bonus
- Generous pension contributions and Life Cover up to 4 x salary
- Flexible working arrangements available
- Professional mental health support for all employees
- Health and Wellbeing
- We can offer fulltime and part time hours
- Development days
- A discount up to 50% on a range of insurance products including car, home and pet
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