Accounts Assistant

At Coherent we develop laser systems that help people. Our systems are deployed in a wide variety of markets including renewable energy, microelectronics, fundamental research, life sciences and medicine. Our aim is to make a positive impact on everybody’s life by providing customers with lasers with superior reliability and performance.

Coherent Scotland has grown strongly and consistently over the past ten years, even through times of global economic slowdown. We have a healthy product development pipeline which will enable this growth to continue, generating a number of exciting opportunities for personal growth within the organization in the years to come.

Based in the West of Scotland Science Park in Glasgow, we are a subsidiary of Coherent Inc., a global leader in the manufacture of laser products. We are currently expanding our purpose-built facility, which has research and development, manufacturing, and marketing all on one site.

We have a friendly, business orientated work environment and great staff facilities within our modern building, such as an on-site cafeteria. In addition, we offer a competitive remuneration package which includes contributory pension scheme, subsidised private health care and free life assurance. However, if work-life balance is important to you, you’ll also be pleased to know that we operate flexible core hours which provide the opportunity to start your weekend early.
**About the role**

We currently have an opportunity, for an Accounts Assistant working within our Finance Team.

Self-motivated, with a ‘can do’ attitude, you’ll have the drive to develop your knowledge and skills quickly in order to make a difference and be able to collaborate effectively as part of a small team. As this is a busy role, it is essential that along with a meticulous and organised approach, you have the ability to prioritise tasks and manage your workload effectively.

Primary duties:

- Manage centralised accounts payable mailbox and administer Kofax system
- Input purchase invoice details through Oracle System
- Prepare electronic payment runs either by BACS or international transfer
- Direct contact for all incoming accounts payable & payment queries
- Maintain & actively work the invoice query log in collaboration with stores and purchasing departments
- Direct contact for new supplier accounts
- Monthly Bank Account Reconciliations
- Review Bank of America Accounts online daily
- Maintain/update creditor/debtor account details
- Enter accruals and prepayment journals
- Enter limited number of interco recharge invoices to/from trading partners
- Reconcile Inter-company balances with Coherent trading partners every month and execute monthly settlements through the ledgers
- Prepare weekly cash-flow forecasts for the Corporate Treasury function and ensure there is sufficient multi-currency funds in place
- Process weekly expense claims

Other duties as required:

- Assist with general areas of administration including mail for accounts payable
- Record petty cash transactions including cash advances
- Assist Financial Controller with general accounting requirements as and when required

**Experience**:

- Knowledge of MS Office/Outlook and Oracle (or similar large ERP system)
- Experience in a high-volume transactional environment
- Experience of multi-currency transactions and settlements
- Working to tight corporate deadlines in a large multi-national company

Education and Work Experience:
**Competencies Required**
- Attention to detail & transactional accuracy
- Accountable & ownership of assigned duties & activities
- Team Player - work as part of a team in a collaborative manner
- Process Improvement - maximise efficiency and ability to improve end to end processes
- Resilience - absorb change & new work practices in line with business requirements
- Communication - be able to work cross functionally and to articulate ideas and suggestions