Finance & HR Administrator

Due to continued and sustained growth, an exciting opportunity has come up for a Finance & HR Administrator to join our company, JH Mechanical and Electrical Services.

Our company is a fast growing, family-owned company operating across the north of England who is focussed on delivering mechanical and electrical maintenance, repairs and installation contracts to a wide range of clients; including North Yorkshire Council, Teesside University, Newcastle University, Sunderland City Council, Cleveland Police, VIVO and Ministry of Defence, and over 70 schools and school trusts.

Our aim is to be the best company to work for and to work with. This role will be at the heart of our finance and administration team, reporting directly to our Head of Finance, and will be actively involved in implementing our exciting plans to develop our business administration functions to help achieve our aim.

The role will suit someone who has a Finance/HR administration background - ideally working in a small/medium sized company - who loves a varied workload, working in a fast-paced environment, and who enjoys driving through system improvements. The role would also suit someone who is looking for an opportunity to develop their skills, experience and formal qualifications; working alongside and fully supported by a management team who is strongly focused on the development of its staff.

This role is responsible for managing the day-to-day finance and HR tasks, together with driving process improvements across the company. Finance administration tasks make up approximately 60% of the role (3 days out of 5), and the duties include reconciliation of the company bank, credit card and supplier account statements, sales invoicing and credit control; ensuring all financial transactions are accurately recorded, filed and reported in a timely manner. HR administration tasks make up the remainder of the role (2 days out of 5); this element of the role focuses on the accurate recording of employee timesheets for payroll management, together with assisting on recruitment drives, on/off-boarding procedures and maintaining personnel records.

This role requires an individual who has superior attention to detail, accuracy, speed and precision, as well as exceptional time management skills and the ability to meet tight deadlines at all times. Most importantly, the post holder must be an analytical thinker, who can analyse data and identify anomalies and/or inaccuracies and can subsequently find and implement solutions with mínimal guidance.

**KEY RESPONSIBILITIES AND ACCOUNTABILITIES**

1. Reports to the Head of Finance and deputises for the Head of Finance where required

2. Perform bank, credit card and supplier account reconciliations in the company accounting software.

3. Ensure that all financial transactions are accurately recorded, filed and reported in both the company CRM system and in Xero in a timely manner, including purchase orders, supplier invoices and sales invoices.

4. Analyse business transactions to ensure they comply with company policy

5. Identify, investigate and address discrepancies in all documentation

6. Chase aged debt to secure payments from clients

7. Process company timesheets, payroll and any associated expense claims

8. Administer recruitment and onboarding tasks for the company

9. Undertake HR administration tasks, including keeping BreatheHR records up to date on all personnel changes, holiday request management and off boarding processes.

10. Record and track training records and certificates to ensure that any which are due to expire are identified, reported to management and rebooked, where required

11. Work with the Head of Finance to prepare financial and HR reports, as required

**KEY FINANCE TASKS**
- Perform bank, credit card and supplier account reconciliations in Xero, ensuring the accurate recording of transactions against the correct cost centres
- Ensure that all financial transactions are properly recorded, filed and reported in both the company CRM system and in Xero; including purchase orders, to supplier invoices and sales invoices
- Follow company procedures for the set up and maintenance of customer and supplier accounts.
- Work with the Head of Finance and Contracts manager to manage the sales ledger, including raising sales invoices and assisting with dispute resolutions as required
- Implement credit control procedures to collect debts that have become overdue
- Examine financial reports and data closely to check for discrepancies
- Highlight opportunities for system improvements to prevent errors in data collection and calculations
- Manage the payroll system in the company systems, ensuring new starters are added and assigned to the correct department, tax codes are updated, wages and overtime are correct, and leavers are managed appropriately on Xero.
- Manage the company pension scheme (NEST), including enrolments and any pension queries, and submit pension contributions