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Ea to Coo

2 weeks ago

London, United Kingdom Tate Full time

**EA to Chief Operating Officer** - Epsom - £38,000 - Hybrid role

Are you interested in working for one of Surrey's most prestigious organisations? Our market leading client are looking for an EA to the COO on a 12-15 month contract to start as soon as possible.

The environment is fantastic, and this client have gone from strength to strengththey are expanding, and therefore they now require an efficient EA to join the team

***

**The Role**:

- Screening phone calls, enquiries and requests, and handling them competently.
- Organising and maintaining diaries on behalf of the COO and Customer & Retailer Service Director including making appointments, organising meetings, organising performance reviews, and arranging catering
- Ensure presentations and reports are prepared in a timely manner for submission to Operational Leadership Committee, Management Board Meetings and any other meetings.
- Ensure Operations A3 updates are pulled together and circulated to wider management monthly.
- Co-ordinate and attend Board meetings.
- Organisation of Charity Christmas Raffle.
- Timesheet approval
- Management and administration of Reward Gateway
- Coordination of onboarding and staff inductions
- Help with arranging Annual Director meetings/dinner/logistics.
- Arrange Department Team meetings and regular catch ups with line Managers.
- Help with creation of Department Hoshins and ensure quarterly updates are carried out.
- Ensure COO and Customer & Retailer Service Director Senior Management Certification Regime (SMCR) handover documents are updated regularly.
- Attending meetings in order to take minutes and actions as required.
- Arranging travel, visas and accommodation and manage itineraries.
- Devising and maintaining office systems, including data management, and filing.
- Ensure company car forms and expense reports are completed and submitted.
- Raising Purchase orders within Concur and ensuring payment of invoices are processed.
- Meeting and greeting visitors at all levels of seniority.
- Managing adhoc projects i.e., Business Continuity Procedure.
- Liaising with clients, suppliers, and other staff members.
- Complete antibribery declaration forms on behalf of the COO and Customer & Retailer Service Director
- Any other appropriate duties as required by COO and Customer & Retailer Service Director***

**The Person**:

- An organised approach to work and time management
- Self-motivated, showing initiative and responsibility.
- Ability to coordinate multiple events, tasks and responsibilities and remain calm under pressure.
- Ability to manage own workload within given deadlines.
- Excellent interpersonal skills with the ability to build and maintain effective relationships with people from a wide range of backgrounds at all levels.
- Good level of literacy and numeracy.
- A resilient, confident, outward-looking, proactive communicator.
- Able to respond quickly and calmly to problems and transmit confidence and professionalism to customers.

**Benefits**:

- Pension scheme - matrix of options starting from 0% employee contribution. Increased employee contributions can take the employer contribution up to 15%.
- Bonus of up to 10% of salary per annum based on company performance.
- Life assurance of 10 x salary
- PMI cover via Bupa - single, partner/spouse and dependent children
- Income Protection Scheme
- 25 days annual leave plus bank holidays
- Employee Car Scheme
- Flexi Working Hours Scheme (if applicable)
- Employee Assistance Programme
- On site café, restaurant and gym, Perkz (voucher discount site), sports and social club
- On-site parking

Tate is acting as an Employment Business in relation to this vacancy.