Accounts Assistant

2 days ago

Lincoln, United Kingdom Select Appointments Full time

Our client based in Lincoln has a great opportunity for a Part Time Accounts Assistant to join their team.

This is a part time position, which is 20 hours per week.

**Job Summary**:
To maintain the sales ledger, capture data in respect of income and ensure payroll processes are processed accurately and timely each month. Assist with month end procedures in line with the finance department's accounting timetable.

**Duties and Responsibilities**:
**Sales Ledger**
- Produce sales invoices ensuring correct pricing structure and VAT treatment in a timely manner.
- Ensure accurate coding by nominal code, department, and fund with clear narrative.
- Raising authorised credit notes.
- Chasing up outstanding debts and enforcing the cathedral's credit management policy.
- Setting up new clients.
- Maintain the sales ledgers and liaise with relevant parties to resolve queries and maintain accurate ledger information.
- Importing donation and grant information from Donor Strategy.
- To allocate receipts from inbound payments accurately, ensuring mínimal unallocated cash entries.
- Banking of cash and ad hoc cash receipts.
- Compile Gift Aid claims using fundraising CRM software.

**Payroll**
- Input data relating to staff payments into the payroll database on a monthly basis, ensuring staff are paid on time and receive the correct payments.
- Calculate deductions and entitlements, advised by Lay Managers, for authorisation.
- Ensure that correct payments, reports, and returns are made to HMRC, pension providers and other statutory bodies. To include drafting PI Ids as necessary.
- Ensure that required correspondence is issued in respect the cathedral's auto enrolment pension scheme.
- Respond to enquiries from staff, external contacts, and agencies as appropriate.
- Ensure that the payroll database is working properly and is kept up to date.
- Import and reconcile all payroll transactions to the financial ledger.
- Prepare payroll journals in respect of internal cross charging.
- Ensure that monthly reconciliations are undertaken and prepare journals for any corrections required. This includes PAYE, NI, student loan and pension control accounts.
- Prepare budgetary and summary information from the payroll as required by the Finance Manager from time to time.

**General Ledger**
- Assist with preparation of bank reconciliations and resolving older unreconciled items.
- Assist with key income control account reconciliations e.g. Worldpay, till control accounts.
- Assistance with month end procedures as necessary.

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