Finance Officer

**Role Title**:Finance Officer

**Salary**: £25,367 to £28,134 (dependant on experience)

**Contract Type**: Part time or Fulltime considered, Permanent, 25 to 37.5 hours per week, 5 days per week

**Location**: Barnwell Road, Enterprise Campus, Alconbury Weald, Huntingdon, Cambridgeshire PE28 4YF

**Reporting to**: Finance Manager

Magpas Air Ambulance is seeking a new team member to join our small and friendly finance team. This is a key position working closely with the Finance Manager in the day-to-day financial operations of the charity.

Are you an experienced finance professional looking for your next challenge? Do you have proven numeracy and data analysis skills with experience of payroll and financial systems? If so, we would love to hear from you.

You will be joining a friendly, supportive and passionate team and an organisation focused on growth & development. So, if you think you can help us by being a great addition to the finance team and are able to provide a high level of administrative and organisational skills, then we would love to hear from you.

**Role Summary**
- Assist the Finance Manager, CEO and Executives in all aspects of finance activity
- Undertake day to day responsibility for keeping up to date accounts and financial records and assist with financial reporting as required

**Responsibilities**

**Finance Administration**
- Develop, manage & maintain systems to account for financial transactions by overseeing a chart of accounts; monitoring, policing and refining financial policies and procedures alongside the Finance Manager
- Gift Aid submission
- Assist in production of payroll and liaison with payroll agency including posting of all payroll related items (i.e. PAYE, NI, pensions, SSP, student loans etc.)
- Ad hoc projects as required

**Finance Systems**
- Reconcile and post income from various income sources including but not limited to:

- External events
- Collection tins
- Raffles
- Legacies
- Oversee and maintain the purchase order system
- Check purchase invoices received, post within the accounting system and ensure correct authorisation for payment
- Post donations received and reconciliation of fundraising and accounting databases
- Reconcile and post lottery receipts and costs.
- Manage all petty cash payments, expenses payments and associated reconciliations
- Oversee and manage receipts from online sources (e.g. Just Giving, PayPal etc)
- Produce bi-monthly payment runs to suppliers, oversee other ad hoc payments and post within the accounting system
- Manage and reconcile the various bank accounts including charity credit card statements
- Recognise and flag to management when gifts in kind and discounted rates/terms have been applied on supplies

**Finance Compliance and reporting**
- Support Finance Manager with ensuring all financial records and information are compliant with Fundraising Regulator and ICO regulations
- Responsible for all PAYE and NI reporting requirements and payments of any related liabilities in a timely manner where applicable
- Co-ordinate and update cash flow reporting and forecasting
- Monitor bank position and ensuring adequate cash funds are maintained to enable the charity to function in an efficient and effective manner
- Assist the Finance Manager with the preparation of information for annual audit and support external auditors as required

The responsibilities of this role will normally include all duties described in this Role Description and any additional or different duties, as may be required from time to time.

**Person Profile**

**Qualities, Skills & Attributes**

**Essential**
- Proven numeracy and data analysis skills
- Experience of book-keeping
- Discretion and a proven ability to handle confidential and sensitive information
- Excellent administrative and organisational skills with strong attention to detail
- Experience of payroll and financial systems
- Working knowledge of Microsoft Office and finance related systems
- Able to adopt a proactive approach to working with operational teams in order to provide timely and appropriate advice
- Ability to communicate confidently at all staff levels and across all relevant areas of knowledge and expertise
- Experience of working in a fast-paced environment with constantly changing priorities and the ability to respond appropriately
- Self-sufficient and confident to make decisions within the boundaries of the role
- Ability to effectively plan, prioritise and organise workloads
- Ability to adhere to strict confidentiality protocols
- Able to adapt procedures to meet the needs of the team and the Charity
- A proven ability to deliver multiple projects to agreed timescales
- Patience, flexibility and able to work with tact, diplomacy and integrity

**Desirable**
- AAT qualified or part qualified, or equivalent
- Experience of charity accounting principles (SORP) and restricted/unrestricted funds
- Experience of preparing management accounts
- Working knowledge of UK co