Bookkeeper

**Due to an internal promotion, we are looking for an experienced Bookkeeper to join our team. **_This is an office-based role in Wokingham, Berkshire._

You will be supported in this role, but also expected to take a real hands-on approach to deliver a high-quality service to our clients. You will work in partnership with a member of our Property Management team to look after a designated portfolio of properties. Accounts Management/Bookkeeping experience is preferred but not essential.

In return, we’re offering a competitive salary and benefits package, including 4 weeks annual holiday plus statutory bank holidays, and access to a group Health & Wellbeing scheme.

**Please see full job specification as follows**:
**1. Process monthly Bank Statement **using Focus Rent Property Management System to include:

- Monthly reconciliation of Bank Statements
- Produce Aged Debtor Report for Property Manger & Directors of Management Company (quarterly or upon request)
- Produce Expenditure Report for Property Manager & Director of Management Company (quarterly or upon request)
- Provide Property Manager with Account Balances List at the beginning of each working week
- Transfer reserve funds in accordance with the Lease

**2. To Demand using Focus Rent Property Management the following**:

- Service Charge
- Ground Rent (if applicable)
- Insurance (if applicable)
- Utility Bills (if applicable)
- Any other charges occurred during the management of the company

**3. Process Debtors (late/non-payment of Charges) to include**:

- To liaise with Brady Solicitors to progress with a debt collection

**4. To make settlement of Supplier/Contractor Invoices within a 30-day period **by using Internet Banking (Bacs) once approved by Property Manager, to include:

- To enter Supplier/Contractor Invoices onto Focus Rent System
- To scan/save a copy of the Invoices under CPM date

**5. To provide all the leaseholders with the Year End Statement**

**6. To prepare Year End Package **& provide Accountant with documentation required to produce a set of Accounts within 2 months of Property Year End, to include:

- To chase Draft Accounts after 2 months from date of receipt
- Dealing with any surplus/deficit incurred within financial year by crediting or invoicing the leaseholders

**7. Administration of CMM Iceberg Account & Ghosts Accounts to include**:

- Updating Bank Mandates
- Opening of New Bank Accounts
- Setting up Direct Debits or Standing Orders

**8. Weekly meeting with Property Manager **to discuss ongoing maintenance works, reports required by Property Manager for Meetings, to discuss debtor control & management of Contractors/Invoicing.

**9. Monthly meeting of Accounts Managers **to discuss Property Accounts under your management, which will include bank reconciliations, debtors, invoicing,& matters arising, to include:

- Updating Dashboards on a monthly basis

**10. To attend meetings with Directors of the Management Company as required**

**11. Answer the phone **(responsibility of all Staff Members)

**About Cleaver Property Management**:
Cleaver Property Management is a family-run company, which reflects in our unique office culture: come and see us in Wokingham and you'll be greeted at the door by Mabel, our very friendly English Bulldog. Then, in true family fashion, you’ll be offered copious amounts of tea and coffee (mostly coffee) despite your insistence that water will do.

There may be contractors buzzing around, catching up with our Property Managers on the progress of repairs. Or we may all be gathered in the kitchen, as we like to take our lunch breaks together to spend time as a team. The phones may be ringing off the hook or it may be eerily quiet. Either way, at around 4.30pm on a Friday you’ll hear the gentle jingle of the drinks trolley, as our lovely Office Manager delivers a light tipple to each desk.
- We look forward to hearing from you._

**Salary**: Starting at £23,500, increasing to £24,000 upon successfully passing a 6-month probationary period.

Work remotely
- No

**Salary**: £24,000.00 to £25,000.00 /year

Additional pay:

- Bonus scheme

**Benefits**:

- Company events
- Company pension
- Sick pay
- Wellness programme

Schedule:

- Monday to Friday

COVID-19 considerations:
Social distancing measures in the office, sanitising stations, regular cleaning/fogging, temperature checks on arrival and regular lateral flow tests encouraged but not enforced.

**Experience**:

- bookkeeping: 1 year (preferred)