HR Administrator

**Job Summary**
- Part time, 30 hours a week

**Key Responsibilities**
- Deal with all admin aspects of recruitment and on boarding staff into the setting and onto the EY Manage System. Ensure the correct documents are obtained and all relevant information has been entered onto the system accurately.
- Keep the Staff Central Record up to date.
- Manage all aspects ordering and stock control for all nursery supplies ranging from food, uniforms, resources and cleaning products. All levels should be monitored to avoid any issues with missing items.
- Ensure website is maintained and is current and the Nursery has visibility on social media platforms. Posting nursery fundraising and events alongside important information for parent of children in the early years.
- Greet and welcome visitors as soon as they arrive at the Nursery. Maintain office security by following safety procedures and controlling access via the reception desk. Answer telephone calls and forward to the appropriate person.

**Areas of Responsibilities**
- Operational Responsibilities_
- To be responsible for the day-to-day running of the reception area, answering calls and, opening door and welcoming visitors ensuring that security measures are followed.
- Responsible for the planning, preparation and ordering of all items for the nursery calendar events, including team building, fund raising and sourcing external agencies to participate in events.
- Manage all aspects of the website and social media presence using imagination and flare to keep the nursery visible to the parents and public to maintain high standards of reputation.
- Undertake professional show rounds of prospective new parents.
- Manage staff annual leave requests to ensure staffing requirements are met.
- Monitor staff sickness, unauthorised absence and staff turnover reporting findings and proposals for implementation to Operations Manager.
- To implement and maintain the company’s equal opportunities policy ensuring that children, parents and the staff team are valued and practice is positive and non-discriminatory.
- Individual Accountability_
- Ensure you arrive on time with a clean uniform and name badge. Have a friendly, flexible approach. To establish good professional relationships with colleagues working within the nursery.
- To communicate effectively with members of the team, parents and visitors and establish good professional relationships with colleagues working within the nursery.
- Be aware and demonstrate a clear understanding of all aspects within own role and areas of responsibility. Confidentiality is extremely important.
- Manage own time to complete tasks effectively, prioritising workload so that deadline will be met to ensure the cash flow to the business is not interrupted.
- To work as part of a team and use your own initiative, manage your own time and prioritise tasks.
- Friendly team player with a resilient and flexible approach to deal with new challenges.
- Finance and Administration_
- Ordering all stock items and nursery supplies, including uniforms, food, cleaning supplies and resources ensuring that we achieve a competitive prices and timely deliveries.
- Producing monthly newsletters for parents and staff, updating notice boards, menus, milk numbers and any general admin duties eg leavers questionnaires.
- Review DBS and ensure all staff remain on the live register and complete the annual mandatory training for practitioners.
- HR admin duties including lateness reports, sickness, annual leave entitlements and keep staff profiles up to date, monitor mandatory training for all staff.
- Training and Development_
- Be professional, polite and positive in all verbal and non-verbal interactions with staff, parents and children at all times.
- To contribute to the team effort of the nursery and to attend staff meetings and social events as and when required.
- Commitment to undertaking appropriate training and continued professional development. To undertake future and refresher training as appropriate.
- Health & Safety_
- Ensure that DBS live remains current and hold current Paediatric First Aid Certificate.
- To ensure that equipment and resources used are of suitable design and condition, well maintained and conform to safety standards and that it is used for the purpose in which it was designed.
- To ensure that the physical environment of the nursery is maintained to comply with the requirements of the Health & Safety at Work Act.

**Conditions of Employment**

What we can offer:

- Competitive rates of pay
- Staff incentives
- Fully funded training and CPD
- Staff team building events
- Free onsite parking
- 31 days annual leave (Rising to 34 after 5 years and 38 after 10 years)
- We also pay for your DBS and the first year on the update service
- Free uniform
- Mental Health counselling helpline for staff
- Various staff deals and discounts
- Friendly and supportive team

**Job Types**: Part-time, Permanent

Pay: £13.50-£15.50 per hour