Facilities Coordinator

Location: Belfast, United Kingdom

Thales people architect solutions that are relied upon to deliver operational advantage at every decisive moment throughout the mission. Defence and armed forces customers rely on us to deliver the full range of defensive systems for land, sea, and air. From early warning, to threat neutralisation, our platforms cover all levels from very short-range systems, to extended protection across the entire battle-space including Airspace Mobility Solutions, Vehicles and Tactical Systems and Missile Defence, Optronics, and Radar.

Together we offer fantastic opportunities for committed employees to learn and develop their career with us. At Thales UK, we research, develop, and supply technology and services that impact the lives of millions of people each day to make life better, and keep us safer. We innovate across five major industries; Aerospace, Defence, Ground Transportation, Security and Space. Your health and well-being matters to us and that’s why we offer you the flexibility to do what’s important to you; whether that’s part time hours, job sharing, home working, or the ability to flex your start and finish times. Where possible, we support a working pattern that suits your lifestyle and helps you reach your ambitions.

**An exciting opportunity for an experienced Administrator / Coordinator with experience of **working within a Facilities Maintenance, Construction or Building Services environment. A fantastic and pivotal role, providing support to a Facilities Engineering Team.**

**Our Opportunity**

Utilising you previous experience as a Facilities Maintenance, Construction or Building Services Administrator / Coordinator, you will support the Facilities Engineering Team in the delivery of projects and facilities related tasks as required. Tasks include, but are not limited to:

- Producing Project Management Plans
- Work Package Compliance,WBS & Family Trees
- Schedule Management (GANTT, etc)
- Creation of Risk registers, business cases and RAID Logs
- Taking minutes and actions from Project reviews
- Producing Project reports and metrics
- Engagement with Work package leads including HSE, Security, IS, in chasing up tasks, actions and costs
- Engagement with external suppliers for quotes costs and programmes
- Project and support tasks as requested by the Facilities Engineering Team
- Support Energy Management tasks as required.
- Raising of purchase requisitions for the Facilities Engineering Team
- Producing Finance reports
- Project specific
- Drawing Management and document control

**About you**:
You will have proven experience as an Administrator / Coordinator, working within a Facilities Maintenance, Construction or Building Services environment. A customer focussed team player with demonstrable experience of facilities management practices and processes gained within a fast moving customer facing, multi-stakeholder corporate environment. Motivated and organised self-starter, capable of working on own initiative with a high level of integrity to deliver multiple detailed tasks.

Attributes include;
- Clear and demonstrable experience within Facilities / Project Management environment, with excellent people management skills and the ability to influence and challenge others.
- Team player who can interface at all levels within an engineering and manufacturing company, and who can operate successfully in a multi-cultural environment.
- Good understanding of Project Management Standards, processes and procedures
- Ability to work professionally and constructively within a team environment providing advice and consultancy.
- Is a self-starter, capable of working on own initiative with a high level of integrity.
- A confident communicator, resourceful and proactive, ensuring adequate quality and timely delivery.

At Thales we provide CAREERS and not only jobs. With Thales employing 80,000 employees in 68 countries our mobility policy enables thousands of employees each year to develop their careers at home and abroad, in their existing areas of expertise or by branching out into new fields. Together we believe that embracing flexibility is a smarter way of working.

Thales UK is committed to providing an inclusive and barrier-free recruitment process. We will provide reasonable adjustments and support to ensure neuro-diverse applicants or those with a disability or long-term condition can be their best during the recruitment process. To request an adjustment, if you need this job advert in an alternative format or if you have any questions about the recruitment process, please contact Resourcing Ops for mid to senior roles, or the Early Careers Team for graduate and apprentice roles.