Administrative Assistant

Gatwick Construction Limited is a specialised construction and engineering company providing a diverse range of building and maintenance services to the UK airport, rail, and road sectors. We have earned an outstanding reputation for our reliability, high-quality work, and exceptional customer service.

We have an exciting opportunity for an Office Administrator to join our dynamic team to assist in all aspects of administrative support.

**Office Administrator - Key Responsibilities**:

- **Document Management**: Organise and maintain office documents, files, and records, ensuring they are easily accessible and up to date.
- **Meeting Coordination**: Schedule and organise meetings, focus groups, and events, ensuring all logistics are handled efficiently (e.g., booking rooms, sending outlook invites).
- **Record Keeping**: Maintain accurate records of all procurement transactions, including purchase orders, delivery receipts.
- **Supplier Coordination**: Communicate with suppliers to ensure the completion and approval of the latest supplier questionnaires, and update the supply chain management spreadsheet accordingly.
- **Data Entry and Reporting**: Update and maintain company databases, spreadsheets, and other records, ensuring accurate and timely data entry.
- **Health & Safety Compliance**: Assist with office health and safety procedures, including keeping track of necessary records and ensuring compliance with regulations.
- **Purchase Order Placement**: Accurately place and manage purchase orders for materials, plant, and equipment, ensuring that all orders are processed efficiently.
- **Social Media and LinkedIn**: Updating and maintaining the company’s LinkedIn profile, including posting regular updates, company news, and relevant content to engage with the professional network.
- **Presentation Creation**: Skills in creating visually appealing and professional presentations using tools such as PowerPoint.

**Required Skills and Experience**:

- **Interpersonal Skills**: Strong ability to build and maintain relationships with clients, team members, and contractors.
- **Administrative Expertise**: Extensive experience providing high-quality administrative services.
- **Communication**: Excellent written and verbal communication skills for effective and clear interactions.
- **Technical Proficiency**: Proficiency in Microsoft Word, Excel, and SharePoint for document management, reporting, and collaboration.
- **Problem-Solving**: Confidence in decision-making and resolving issues efficiently and effectively.

**Why join Us?**

We believe that a great workplace develops growth, well-being, and satisfaction. In addition to a competitive salary ranging from **£24,000 to £26,000** (depending on experience), we offer an extensive range of benefits:

- **Generous Holiday Allowance**: 23 days annual leave plus bank holidays.
- **Community Engagement**: Two paid days for volunteering with local causes, giving back to the community.
- **Personal Development**: Opportunities for growth through wellbeing webinars, training, and networking events.
- **Competitive salary** - with regular performance reviews
- **Convenience**: Onsite parking and a collaborative working environment.

**Our Culture**

At Gatwick Construction, we are driven by a commitment to excellence and innovation. We value our employees, recognising that their hard work and dedication are the foundation of our success. We strive to provide a supportive and inclusive environment where everyone feels valued and empowered to achieve their best.

**Application Details**

If you are driven, enthusiastic, and passionate about our industry, and are looking to join a company that truly values its employees, we’d love to hear from you. Submit your CV and cover letter to be considered for this exciting opportunity

**No Agencies please.**

Reference ID: JD-021

Pay: £24,000.00-£26,000.00 per year

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- English (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

Application deadline: 17/12/2024