Business Support Services Assistant

2 weeks ago

Leeds, United Kingdom Lupton Fawcett LLP Full time

**About us**

Lupton Fawcett LLP is a well-established law firm with offices in Leeds, Sheffield and York. We seek a business support services assistant to join our business support team based in Leeds.

You will be working within the Business Support Services Team who support both Fee Earners and Business Support completing a wide range of tasks and admin. **Please note that a full, clean UK driving license is required for this role and travel to our other offices and warehouse may be required.**

**Key Responsibilities - Administration**
- Assist with administrative tasks in the Anti Money Laundering Department (AML);
- Assist BSS Manager with conveyancing panels;
- Assist with switchboard calls as and when required;
- Provide administration support services for the benefit of all fee earning and Business Support departments, consisting of the following tasks:

- File closing;
- Binding;
- Photocopying;
- Electronic and physical filing;
**Key Responsibilities - Post Room**
- Complete tasks associated with the processing and distribution of incoming mail which may include opening, stamping, sorting, scanning and delivery;
- Liaise with colleagues within own team, internal users, and external service providers as necessary to execute effective and prompt delivery of all post room services;
- To assist with the provision of stationery to internal users;
- Undertake tasks associated with the processing and sending out of external mail which may include the franking of letters, special postal services, delivery of post to the post office or local post box, organising of couriers and hand deliveries.

**Key Responsibilities - Archiving**
- To develop a good understanding of the archive processes in operation within the Firm and the systems used to record archive data;
- To undertake all associated tasks relevant to the collection, recording, boxing, transportation, storage, reorganising, and retrieval of the Firm’s archive files and deeds;
- A willingness to travel between the Firm’s offices, warehouse, and external archive service providers as may be required to executive archiving services;
- To maintain accurate records of file and deed movements, storage and destruction;
- To assist in tasks undertaken at the Firm’s warehouse relevant to the maintenance, safekeeping, distribution, and destruction of the archived files and deeds.

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Leeds, LS1 4BA: reliably commute or plan to relocate before starting work (required)

Work Location: One location

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