Information Governance Officer

**JOB DESCRIPTION**

JOB TITLE: Information Governance Officer

RESPONSIBLE TO: Head of Data, Security, & Information Management

LOCATION:Hybrid with a requirement to work a minimum of one day a week at UKROEd head office in Manchester city centre

HOURS: Part time (25 hrs per week)

SALARY: £44,000 FTE/ £29,333

**About UKROEd**

UKROEd Ltd is a private, not-for-profit company responsible for the delivery, management and administration of the National Driver Offender Retraining Scheme (NDORS) on behalf of the Police service. It is the operating company of the Road Safety Trust and is committed to the education and training of drivers who commit low level traffic offences.

UKROEd values and respects each individual employee, client and customer and is committed to promoting equal opportunities throughout its workforce. As such, all relevant applicants will receive consideration for employment without regard to age, race, sex, gender reassignment, marital status, disability, or pregnancy status.

**Overview of the role**

The Data, Security, & Information Management team are responsible for defining and executing the UKROEd Digital Strategy, developing and implementing systems that ensure all data is collected, processed, and stored securely and efficiently, and in accordance with our responsibilities under UK GDPR and data protection legislation.

As Information Governance Officer, you will haveresponsibility for a range of assurance activities in relation to the information governanceframework, including how we meet the requirements of the General Data ProtectionRegulation **(GDPR), **Data Protection Act 2018**, **and thePrivacy and Electronic Communications Regulations **(PECR).**

You will understand the importance of privacy by design and information governance best practice to ensure compliance with statutory and regulatory obligations. You will work with colleagues to conduct Data Protection Impact Assessments on new, and amended, systems and processes.

You will provide guidance and training on best practice and legislative compliance changes.

**Principle Duties**
- Help the Head of DSIM and the Data Protection Officer (DPO) to ensure we meet our statutory obligations and procedural requirements, produce clear responses in plain-English, and continuously improve our processes in this area.
- Support and assist people to clarify and refine their requests for information.
- Work with colleagues across the organisation to secure the necessary information and ensure comprehensive understanding of the scope and scale of any request.
- Maintain and monitor information governance logs, identifying and reporting on trends in information rights and freedom of information requests and circulating key data to the team and the wider organisation as necessary.
- Provide data protection and information governance training, working with the Head of DSIM and DPO in developing training and delivery.
- Support the reporting and analysis of data incidents.
- Working with the UKROEd Data Analyst, help investigate by collating information to support the organisation to learn and improve practice and governance, analysing statistics and providing advice accordingly on how to reduce risk. Escalate issues as necessary.
- Help with preparing submissions in relation to any matters referred to the Information Commissioner’s Office.
- Challenge practices, processes, and procedures as required, using negotiation and specialist knowledge to achieve continual improvement and compliance.
- Working with the Head of DSIM maintain, and keep up to date, the Records of Processing Activities (RoPA, on One Trust) and Applications Portfolio.
- Work with colleagues to conduct Data Protection Impact Assessments (DPIA) as part of the Digital Board Gateway authorisation processes.
- Assist the team and organisation with internal & external reviews and audits - reviewing information governance documentation of key stakeholders as part of the Annual Provider Review (APR) process.
- With the Head of DSIM, advise colleagues, including up to senior management level, on information governance and records management issues.
- Keep up to date with developments in information governance and data protection legislation, case law and guidance.

**INFORMATION GOVERNANCE OFFICER**

**PERSON SPECIFICATION**
- Experience of working in a data protection and/or information governance role, including responding to complaints and delivering excellent service.
- Excellent knowledge and understanding of the General Data Protection Regulation & data protection and information governance best practice.
- Ability to identify, understand and clearly explain principles of data protection and information governance legislation.
- Excellent communication skills including written and verbal skills - able to communicate clearly and effectively with others and influence positive changes.
- Excellent IT skills with the ability to adapt quickly to new technology and be