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Project Co-ordinator

2 weeks ago

Watford, United Kingdom Sudlows Full time

**The Role**:
**Key Tasks and Responsibilities**:

- Assist with logistics including; agendas, actions and general administrative support for key business meetings on a weekly and monthly basis.
- Co-ordinate and enable communication between all teams involved in project delivery.
- Regular liaison with the Health & Safety department to ensure high standards are met and project folders are updated.
- Manage, maintain and monitor key administrative processes such as; organisation charts, cost tracking, project team training schedule, all staff and management distribution lists.
- Attend strategy and client meetings, take and distribute minutes and follow up action points with relevant team members.
- Collating data to produce reports using MS Office suite.
- To support the team to maintain accurate, timely and legible records
- To answer/deal with queries, both face-to-face and via the telephone in an appropriate and timely manner.
- To maintain filing systems in line with organisations policies and procedures.
- Support Operations Directors in all aspects of required work.

**Personal Specification**:
**Technical Skills and Qualifications**:

- Proven experience in a Project Co-ordinator role, preferably in the construction industry.
- Technical / engineering knowledge would be an advantage.
- Ability to manage a heavy workload and conflicting demands, whilst consistently producing high-quality work to tight deadlines.
- Experience of liaising with colleagues from operational staff to Senior Director level, and the ability to manage upwards.
- First class communication skills, personal confidence and the ability to influence others.
- Intermediate to advanced Word, Excel and PowerPoint skills.
- Accurate data entry processing experience.
- Attention to detail.

**Planning and Organising**:

- Ability to organise own workload.
- Ability to prioritise work and deliver to tight deadlines.
- Able to maintain accurate and timely records as required by the role.
- Ability to identify and can solve everyday job-based problems in liaison with the relevant Project Manager.

**Woking with People**:

- Able to establish a rapport with service users as necessary e.g. clients, members of the public, other contractors etc.
- Understands how to encourage and influence people to get the best from them.
- Understands the needs of others and able to respond accordingly.

**Communication**:

- Able to communicate factual information politely and courteously.
- Has everyday spoken skills e.g. telephone and face-to-face conversations.
- Has advanced written and numeric skills appropriate to the job.
- Able to listen, observe and report information to Manager.

**Vacancy Summary**:
Type: Permanent
Location: Watford
Rate: To be negotiated dependent on experience

We are an Equal Opportunities Employer.