Executive Assistant

Virgin Management is the home of Virgin, it supports the Branson family and the growth of the Virgin brand by developing and nurturing valuable Virgin businesses around the world. The team of circa 180 employees across two offices in London and New York includes teams as diverse as legal, investment, finance, tax, brand, people, communications and corporate relations. It also works alongside Virgin Unite, the entrepreneurial foundation of the Virgin Group and is home to Virgin Start Up, a not-for-profit organisation that delivers government backed loans, mentoring and other support to entrepreneurs in the UK.

Virgin Management works alongside all the different Virgin companies and their specialist sector teams around the world. We have interests spanning travel & leisure, health & wellness, music & entertainment, telecoms & media, financial services and space. Each of those individual Virgin businesses have their own ways of working and recruit directly, but we are all united by a shared culture and purpose.

**Role Summary**:
To support the Group CEO and Group Finance Director, providing an excellent level of administrative support and facilitating the smooth running of the CEO’s office and Executive Leadership Team.

**Key Responsibilities**:

- Act as first point of contact for internal and external stakeholders, exercising judgment to determine when to escalate to other team members and other Virgin Group companies, filtering and delegating activities that could be handled by other teams.
- Managing and filtering communications on behalf of the CEO.
- Contribute to the effective teamwork, decision-making and constructive culture of the CEO’s office and Executive Leadership Team.
- Board Management - setting the various board meeting schedules annually, liaising with CEO and board members to set agendas, liaising with stakeholders to communicate timing for paper submission, collating board papers and distributing to the board in a timely manner, following up action items and seeing them through to completion.
- Managing the CEO and GFD’s diary, ensuring that their time is managed effectively and resolving competing demands.
- Complex travel arrangements including the planning of itineraries, arranging visas, booking flights and accommodation in line with budgets and travel policies, taking into consideration the sustainability credentials of service providers.
- Project support - collaborating with relevant teams to ensure key milestones are met, maintaining document management systems, project plans etc.
- Meeting and event support - sourcing appropriate venues, organising catering, identifying IT requirements, preparing travel itineraries, agendas and presentations and attending when required.
- Admin support including processing expenses and invoices in addition to some personal assistance.

**What do I need to show**:

- Exceptional communication and problem-solving skills
- Adept at managing complex travel arrangements on a day to day basis
- Commitment to achieving quality outcomes whilst being responsive and adaptable to change.
- Proactive approach, able to anticipate needs.
- Self-motivated and able to work to self-set deadlines but also able to work well as part of a team.
- Previous experience supporting senior executives in a high-profile organisation is highly desirable.

**Our Culture Pact sets out the attributes we look for in our Virgin people**:

- **Purpose driven** - You are values driven, striving to be human, brave and visionary in how you work. You are committed to doing the right thing and relish doing your bit to help us change business for good.
- **Inclusive team player** - You are a curious, perceptive collaborative and responsive team player. Keen to learn and understand, you recognise the strength in diversity and seek to behave inclusively always. You are thoughtful and supportive and consistently value the ideas and contribution of others.
- **Flexible and future focused** - You are flexible but remain focused, and always balance the needs of the company and team with your own priorities. You willingly adapt to the evolving needs of the business, are receptive to new ways of working and keen to play your part in driving positive change in our culture.
- **Always accountable** - You embrace responsibility and take pride in doing your best work, with full ownership for quality and results. You are solutions-orientated and work hard to get the job done - with passion, determination and resilience to succeed. You own your continuous development and are always seeking to improve and upskill.
- **Pioneering** - You are innovative, explore all possibilities and create new opportunities. You push boundaries and challenge the status quo, taking calculated risks where appropriate, acting always with integrity yet with a sense of fun and creativity.