Pa / Team Secretary (Chelmsford, Uk)

4 days ago

Chelmsford, United Kingdom Aon Full time

Aon are currently recruiting a PA / Team Secretary to join our team in London. The PA / Team Secretary will be primarily responsible for providing secretarial and administrative support to the Head of Business unit, with additional support to other members the team.

Aon is in the business of better decisions

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.
As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.
What the day will look like

Extensive proactive diary and inbox management for Head of Office;
Provide diary management and travel arrangement support for Executives
Confidential and discreet handling of sensitive information
Support with other administrative processes e.g. invoices, HR forms, etc.
Collation and analysis of data
Act as main point of contact for Health & Safety and Business Continuity Plans
Support with event and PR activities
Preparing packs and presentations for monthly management meetings, monthly office update and any ad hoc meetings
Taking minutes and actions at various meetings including monthly management meeting and Client Manager meetings
New starter requests to ensure new starters have appropriate kit and access to systems when joining team
Client room bookings
Office meeting invites
Use of Coupa system for processing of POs and invoices - liaising with suppliers as necessary
Booking events - both client and team social events
Booking travel
Providing data to PCL to assist with new revenue and ensure pipeline for new opportunities
Completion of CDD
Monthly E&O declarations
Expense management
Answering phones, taking and prioritising messages;
Assisting with daily post, photocopying, scanning and document production;
Work with other team members and BU colleagues to ensure tasks are completed on time;
Must understand Aon’s policies for financial crime & client entertainment & gifts;
How we support our colleagues

In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions, but we also recognise that flexibility goes beyond just the place of work... and we are all for it. We call this Smart Working

Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.

Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.

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