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Personal Assistant

2 weeks ago

Birmingham, United Kingdom Your World Healthcare Full time

Your World Healthcare is a leading specialist healthcare recruitment agency, placing a range of healthcare professionals into Non-Clinical and Clinical positions. We are currently hiring for an experienced PA (preferably with relevant experience gained inthe NHS, Healthcare or Public sector) to join our client’s team based onsite in Birmingham on a temporary basis, expected to last for up to 2 months, however, this potentially may be longer.

**Personal Assistant (PA)**

**Band**:4

**Sector**:Healthcare

**Working days and hours**:37.5 hours per week, 9am - 5pm Monday to Fridays

**Temporary**:Expected to last for up to 2 months, however, this potentially may be longer (depending on the needs of our client’s service)

**Location**:Birmingham (on-site)

**Home Working Options**: No, this has not been specified

**Pay Rates**:
£11.20 - £12 PAYE inclusive of Holiday pay per hour

OR

£12.75 - £13.50 Umbrella per hour
- Depending on skills and experience_

**Brief description of role**:

- Carry out project management duties as required
- Coordinate team activity, report writing and event management tasks i.e., (conferences/meetings/workshops)
- Assist in the management of EDHR training (booking speakers, facilitators, rooms, participants, coordination & communication)
- Use initiative daily to ensure smooth running of EDHR activity and achievement of outcomes
- Co-ordinate arrangements for meetings in a timely manner whilst ensuring all necessary administrative processes are undertaken daily
- Undertake administrative and secretarial/PA tasks as required
- Deal efficiently with all correspondence, monitoring telephone enquiries and provide information as appropriate
- Maintain an accurate appointments schedule (if and where required)
- Attend regular meetings as required, producing agendas and accurate minutes
- Undertake office duties, including filing, faxing, photocopying, dealing with incoming/outgoing mail
- Undertake any other duties that would be a reasonable expectation of the role
- Carry out diary management responsibilities daily to a high standard where required
- Work independently, and communicate as with members of the Trust including senior members of staff, as well as patients, visitors, internal and external stakeholders

**Essential skills**:

- Experience working as a PA/Senior Medical Secretary/equivalent, ideally within the NHS, Healthcare or Public sector
- Have experience of using project management software to write reports, etc
- Personal values and demonstration of commitment to EDHR is essential with the ability to demonstrate these skills
- Paper based and electronic diary management skills
- Experience co-ordinating arrangements for meetings in a timely manner
- Strong minute-taking skills - with the ability to produce agendas and accurate minutes, making all necessary arrangements, including the collation of papers and agenda items
- Excellent verbal and written English communication skills
- Experience undertaking a range of office duties, including filing, faxing, photocopying, dealing with incoming/outgoing mail and more

**To commence employment as a B4 Personal Assistant (PA) if successful; you must be fully registered and compliant via Your World Healthcare in the first instance. To become compliant, you will need to**:

- Complete full work registration via Your World Healthcare (prior to commencing employment)
- Complete mandatory online training modules if required by our healthcare client to commence employment successfully. (Please note: This will be set up via Your World Healthcare recruitment as part of your registration process)
- Provide professional employment/educational references covering the last 3 years