Court Desk Administrator

1The post holder will be responsible for administrative duties for the Court Team within HMP & YOI Grampian working in the Finance & Administration Department based in Peterhead.
- Responsibilities- 1- Carry out a secondary check of all warrants produced by the Courts, and that this has been done in accordance with legislative requirements and SPS procedures, and ensure that the SPS has met its obligations with regard to the legal custody of prisoners.- 1- Ensure the effective administration of prisoner Admissions, Transfers, Liberations and Foreign Nationals, of which you will have the responsibility to ensure that accurate information is processed timeously and securely, in accordance with legislative requirements and SPS procedure.- 1- Provide accurate recording of all prisoner transactions and data, inputting on the Prisoner Record System (PR2) ensuring all records take account of changing prisoner circumstances and are compliant with SPS Policies and Audit Processes.- 1- Verify relevant date held on Prisoner Record System (PR2) and communicate information both internally and externally. Also responding to written enquiries within appropriate timescales, standards and in accordance with the Data Protection Act.- 1- To multi-task and provide a supporting role throughout the establishment to ensure that deadlines are met. This will include carrying out any task as directed by your Line Manager, which will include covering and ‘acting up’ in other duties, such as Parole and Court Desk.- 1- Accurately interpret and validate all warrants and accompanying documentation via paper and SPS Prisoner Record System (PR2). This will be done after undertaking and successfully pass training in Warrant Sentence Calculation. This will enable assistance when carrying out the initial checks of all warrants produced by the Courts.**Person Specification**- Qualification Requirements- 1Minimum of two National 5 (or equivalent) qualifications, including English, Arithmetic/Mathematics or relevant experience gained in a similar role and/or environment.** Essential**
- Knowledge, Skills and Experience Requirements- 1- Experience of good communication skills evidencing specifically what type and how used.
- **Essential**
- 1- Experience of attention to detail whilst working to deadlines, outlining specific examples.
- **Essential**
- 1- Experience of good numeracy skills evidencing specific types and how used.
- ** Essential**
- 1- Evidence your knowledge and understanding of the Data Protection Act.
- **Essential**
- Behaviour Requirements- 1- Relationships & Collaboration- 1- Plan & Organise- 1- Solve Problems & Make Decisions- 1- Listen & Communicate- Selection method 1 1- Interview