Stock and Purchasing Administrator

2 weeks ago

Chessington, United Kingdom Chessington Garden Centre Full time

**Specific Accountabilities**
- Consistently acting in line with Our Values and behaviours
- Taking responsibility for your own H&S and site fire safety at all times
- Delivering the Company retail standards consistently

**Key Tasks**

**Retail Stock Administration**
- Maintain accurate stock inventory levels and perform regular stock audits to verify accuracy
- Monitor stock levels and conduct regular stock takes to ensure consistency between physicalstock and system records
- Manage site stocktakes to ensure that all products are reviewed at least once a year.
- Identify discrepancies in inventory records and investigate causes to resolve issues promptly
- Entering information into the ERP system including new lines, promotions and stock adjustment

**Purchasing Administration**
- Supporting the Purchasing team with the creation and sending of purchase orders
- Ordering stock as instructed
- Tracking and monitoring orders from placement to delivery, ensuring timely receipt of items and chasing suppliers where necessary
- Preparing and distributing reports on purchasing activities, order status and inventory levels
- Implement effective markdown and clearance stratergies to manage end-of-season and slow moving stock.

**Delivery Administration**
- Processing delivery notes and entering onto the system
- Creating delivery notes for the Goods Out team
- Resolving issues related to discrepancies, delayed shipments and product returns
- Resolving and answering queries related to goods in such as; items delivered with incorrect bar codes, discrepancies in items ordered versus items delivered
- Resolving and answering queries related to returned/faulty stock

You may be required to undertake additional roles and responsibilities as needed to support the business.

**Skills**
- Understanding of recording of stock and stock management.
- Basic knowledge of VAT
- Strong organisational and time-management skills
- Excellent communication and interpersonal skills
- Exceptional attention to detail and accuracy in data entry and record keeping
- Analytical and problem solving skills
- Ability to manage multiple tasks and prioritise effectively
- Excellent IT skills

**This is a full time position, working 5 days per week.**

**Benefits**
- Staff discount throughout the store; including restaurant and Farmshop after a successful probation period.
- Work life balance
- Company Pension
- Free parking on site
- One day off for your birthday after 2 years service

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