Operations Assistant Communication

**Cardinal Wiseman School**

**OPERATIONS ASSISTANT - Communications**

**Purpose**:
Under the direction of Operations Manager/Operations Officer
- Provide a reception service and operate the switchboard for the school and undertake clerical duties as required.
- Work as part of the Support team to provide an adequate and efficient welcoming reception service to staff, students and the general public, dealing with enquiries linked to school matters and the community program.

**Reporting to**:
Operations Manager

**Working Time**:
37 hours, term-time only plus 5

**Salary / Grade**:
Romero Grade 3

**Disclosure Level**:
Enhanced

**Main (core) Duties**:
**Key Responsibilities**:

- Provide an efficient communications service, working in close liaison with other Operations Assistants and Officers.
- To act as point of contact for staff, parents and pupils to support with the general day to day running of the school, ensuring safeguarding is at the forefront of every conversation and decision.
- To provide administrative support to wider faculty in the production of official communications or recording of data where required.

**Communications Compliance**:

- To develop timely and appropriate communication in line with the school calendar and events.
- To create appropriate content for use across Digital Platforms that is engaging, informative and promotional of the school ethos and student life.
- To support in the development of engaging with the wider community, including local parishes and partnership school in line with the schools marketing and communications strategy.

**General Administrative Tasks**:

- Assist with the input of pupil data onto MIS as and when required.
- Undertake general filing, photocopying and other routine tasks.
- Ensuring accurate handling and relaying of messages through various channels to staff and pupils, in line with compliance policies.
- Organising all incoming and outgoing mail including; delivering post to the Post Office, franking all outgoing mail, recording details and communicating with staff re deliveries.
- Responsible for overseeing general day to day visitors of the school, ensuring that they are correctly signed in and out and information is accurately relayed as outlined in the school visitor policy.
- Responsible for ensuring work spaces are kept organised in line with compliance, health & safety and safeguarding guidelines

**Additional Duties**:

- To play a full part in the life of the school community, to support its distinctive mission and ethos and to encourage and ensure staff and students to follow this example.
- Responsibility for the Catholic Life of the school.

**Other Specific Duties**:
Make a positive contribution to the wider life and ethos of the school.

Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task undertaken may not be identified.

Employees will be expected to comply with any reasonable request from a manager to undertake work of a similar level that is not specified in this job description.

Employees are expected to be courteous to colleagues and provide a welcoming environment to visitors and telephone callers.

All staff are responsible for promoting and safeguarding the safety and welfare of children and young people.

All duties and responsibilities must be carried out with due regard to Cardinal Wiseman School's Health & Safety Policy

Post holders will be accountable for carrying out all duties and responsibilities with due regard to Cardinal Wiseman School's Equal Opportunities Policy

Duties which include processing of any personal data must be undertaken within the corporate Data Protection Guidelines (Data Protection Act 1998).

The school will endeavour to make any necessary reasonable adjustments to the job and the working environment to enable access to employment opportunities for disabled job applicants or continued employment for any employee who develops a disabling condition.

This job description is current at the date shown, but, in consultation with you, may be changed by the Principal to reflect or anticipate changes in the job commensurate with the grade and job title.

**Job Types**: Permanent, Full-time

**Salary**: £16,642.00-£17,662.00 per year

**Benefits**:

- Company events
- Company pension
- Cycle to work scheme
- Employee discount
- Free parking
- On-site parking
- Referral programme
- Sick pay
- Wellness programme

Schedule:

- Monday to Friday

Work Location: One location