Senior Administration Assistant

Job Purpose:
Under the guidance of senior staff: be responsible for undertaking administrative, financial, organisational processes within the Academy.

Support the academy office team in achieving the STEP Standard for excellence by ensuring they are supported in all administration, with a positive impact on Teaching and Learning. Promote a culture of adherence to policies and processes within established time frames. Support the office team in building a reputation for excellence.

▪ Supporting senior staff to ensure consistency around staff and administration processes
▪ Support senior staff in identifying excellent practice
▪ Liaising with external agencies as appropriate
▪ Establishing good working relationships with all stakeholders

Any other duty as required by the line manager to ensure the effective running of the Academy, to include undertaking duties.

Key Accountabilities:
1) Organisation

▪ Deal with complex reception/visitor etc matters.
▪ Contribute to the planning, development and organisation of support service systems / procedures / policies.
▪ Assist in the organisation of school trips/events etc in co-operation with other staff. Ensure that staff and external providers (e.g. coach companies) have completed all associated risk assessments.
▪ Supervise, train and develop Administrative Assistants as appropriate.

2) Administration

▪ Manage manual and computerised record/information systems, such as SIMS / FSM checker.
▪ Analyse and evaluate data/information and produce reports/information/data as required.
▪ Undertake typing and word-processing and complex ICT based tasks.
▪ Provide personal, administrative and organisational support to other staff.
▪ Undertake administration of complex procedures.
▪ Complete and submit complex forms, returns etc., including those to outside agencies e.g. DfE. Census
▪ Oversee the organisation and management of procedures relating to admissions ensuring the relevant admissions policy and procedures are adhered to correctly;
▪ Ensure all pre-admission checks are completed and recorded appropriately and accurately.
▪ Manage induction procedures for new children e.g tours of the school as required, meetings for new parents;
▪ Book training courses for staff as directed by the Headteacher.
3) Resources

▪ Operate relevant equipment/complex ICT packages.
▪ Work with Administrative Assistant to manage uniform/snack/other ‘shops’ within the Academy. Report on any deficits and work with senior staff to remedy these.
▪ Manage any debt owed to the Academy and work with senior staff to remedy these.
▪ Provide advice and guidance to staff, pupils and others.
▪ Assist with procurement and sponsorship.
▪ Assist with marketing and promotion of the Academy.
▪ Manage administration of facilities including use of the Academy premises.
▪ Assist with the planning, monitoring and evaluation of budget.

4) Responsibilities

▪ Comply with and assist with the development of policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.
▪ Be aware of and support difference and ensure equal opportunities for all.
▪ Contribute to the overall ethos/work/aims of the Academy.
▪ Establish constructive relationships and communicate with other agencies/professionals.
▪ Attend and participate in regular meetings.
▪ Participate in training and other learning activities and performance development as required.
▪ Recognise own strengths and areas of expertise and use these to advise and support others.
▪ Sharing expertise and skills with others.

**Job Types**: Full-time, Permanent

Pay: £23,131.00 per year

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Work Location: In person

Reference ID: REC000391
Expected start date: 01/09/2025