Operations Finance Coordinator 9 Months Ftc

**Brand**: Ashfield Event Experiences

**Location UK**: Ashby-de-la-Zouch, Remote or Hybrid

**Reporting to **:Operations Manager

**Direct report(s)***:None

**A bit about the role **

In this role you will be responsible for managing supplier payments, work orders, budgets, budget reviews and budget reconciliations in various currencies. You will be a key member supporting the team and will play an active role communicating confidently and effectively with our client(s) regarding supplier payment statuses.

**What will you be doing **

Financial Control and Management:

- Setting up projects on the finance system and managing ongoing project updates
- Ensure quality and accuracy of output in line with company financial policies and procedures
- Ensure all costs are received against an event and assist credit control in chasing client outstanding invoice payments
- Full management of supplier payments per project.Including creating initial budgets, work orders, final reconciliation, client approval and invoicing
- Work with the Operations Manager to ensure that projects are moved to contracted status upon receipt of client PO and contracts are set up on the financial system ready for invoicing
- Ensure client POs are checked for accuracy upon receipt and saved in correct location on the system
- Updating financial system with budget and final reconciliation figures, maintaining accuracy within financial system to aid in accurate reporting
- Continually review job status and cash flow for all events within the team including raising advance deposits required for future congresses and larger events
- Continually review internal financial reports and update as required
- Accountable for health check for events
- Reviewing aging of specific clients, ensuring it ties out and is reported accurately within project closure process
- Ensure relevant sign off procedures are followed in absence of Account Director

Client Communication:

- Attendance and contribution to client meetings
- Weekly reporting to the client on the status of payments, PO, work orders.
- Effective interaction with client key stakeholders

General:

- Attendance and contribution at team and financial meetings
- Ensure compliance with all company and client policies and procedures
- Assist new starters by taking on the role of 'Buddy' when required
- To achieve quality and accuracy of output in line with company processes and client expectations
- To organize, plan and prioritize own workload to meet objectives and deadlines
- To work in line with the company's H&S policy

**What do you need to have **
- Finance background or numeracy experience
- Friendly and professional communication skills
- A focus on accuracy, consistency and dedication to customer service
- Advanced level of Excel and intermediate level of Word and PowerPoint
- Ability to work within a team as well as independently
- An excellent communicator and problem solver
- A pro-active, can-do, attitude
- Calm and exceptional organizational skills with the ability to work to strict deadlines whilst ensuring the highest standard of work

**A bit about us.**

Ashfield Event Experiences (AEE) is an award-winning global events agency, specialising in healthcare that creates and delivers engaging experiences that inspire lasting change. We are one of the largest global events agencies with teams dedicated to the healthcare industry with offices in the UK and US. We deliver more than 2,500 events each year in over 50 countries, across live, virtual and hybrid.

Inizio Engage XD (formerly known as The Creative Engagement Group) is an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning & training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the creation and delivery of live & virtual experiences, film, digital, and immersive content.

Our family of brands is made up of: Ashfield Event Experiences; Axiom; Cormis; Forty1; LogicEarth and WRG.

Inizio Engage is a strategic, commercial and creative engagement partner that specializes in healthcare. Our passionate, global workforce augments local expertise and diverse mix of skills with data, science and technology to deliver bespoke engagement solutions that help clients reimagine how they engage with their patients, payers, people and providers to improve treatment outcomes.

Inizio Engage is an equal opportunity employer - committed to encouraging Diversity, Equity and Inclusion among our people and eliminating unlawful discrimination. As an agency, we want to be truly representative of all sections of society and for all our people to feel respected and able to give their best. Our aim is to create a culture where equality, fairness and respect for all our people happens autonomously.