Admin and Marketing Assistant

COMPANY, TEAM & ROLE OVERVIEW:
**THE FIRM**

Montagu Evans is an independent, market leading property consultancy. Headquartered in London with offices in Scotland and Manchester. Our work encompasses planning and development, property management, specialist valuations and transactions across the United Kingdom.

We’re a group of people that are excellent individually and exceptional together. We’re people that care about people, not just bricks and mortar. We care about our legacy, we create spaces that people use to live, work, communicate and connect.

We’re a partnership and the people who run the business are empowered to create their own teams to exceed our client’s requests. This highly flexible and collaborative approach, tailoring the talent to the complexity of the work, has enabled us to develop an exceptional business that has spanned nearly a century.

We encourage an honest and straight forward approach to our work and relationships. We embrace individuality, whilst relying on working together and never accepting the status quo.

We give everyone the opportunity to be the best version of themselves. We trust and support each other. We recognise that our people are the heart of our success and only by identifying, supporting and promoting them will we be able to provide continued outstanding client service.

Together we are Montagu Evans.

MAIN DUTIES, RESPONSIBILITIES, ACCOUNTABILITIES:
**JOB SUMMARY**

As an Admin and Marketing Assistant you will be undertaking day-‐to-‐day administrative and marketing duties and co-‐ordinating a wide range of shopping centre activities working closely with the Shopping Centre Manager.

You will be responsible for ensuring that an office is organised and that daily tasks are completed efficiently. You will have a wide range of duties, including invoice processing, data input, maintaining of the social media outlets and making sure that our website is up to date.

**KEY DUTIES & RESPONSIBILITIES**
- Organising filing systems and updating office databases.
- Processing supplier invoices, tracking payments, inputting data onto Service Charge spreadsheets.
- Tracking and reconciling Petty Cash expenses.
- Downloading invoices from Energy Consultants portal and inputting onto accountancy system.
- Running transaction listings from accountancy system.
- Keeping records of Business Rates bills.
- Uploading necessary documentation onto Health & Safety portal.
- Planning, developing and implementing marketing communications campaigns.
- Managing and posting on the shopping centre’s social media platforms.
- Website admin.
- Ordering office equipment, such as stationery, printer refills or staff uniforms.

DESIRED KNOWLEDGE, SKILLS, EXPERIENCE & QUALIFICATION:
**QUALIFICATIONS**
- Confidence to communicate effectively and accurately with a wide range of people, from senior management to customers, tenants and suppliers.
- Ability to accurately transcribe messages and record information over the phone or in person.
- Proficiency in computer programs, particularly Microsoft Office.
- Data entry skills and knowledge of databases and spreadsheets, including Microsoft Excel.
- Excellent organisational skills.
- Excellent attention to detail and ability to work to deadlines.
- Calm and methodical with the ability to prioritise and problem solve.
- Motivated and has the ability to work under own initiative.
- Knowledge of Social Media platforms and WordPress.
- Be prepared to commit and make things happen, flexible and pragmatic approach with a ‘can do’ attitude and determination to deliver service excellence.