Personal Assistant

4 days ago

Derby, United Kingdom NHS England Full time

As Directorate Personal Assistant, the post holder will provide comprehensive diary management and PA support to the Director of Performance and Director of Improvement and supporting teams, proactively ensuring all directorate needs are met and that the Directors suitably supported.
**Key responsibilities will include**:
Planning & Organising
Organise and manage documentation for meetings and events, including preparation of agendas and minutes of meetings, tracking actions and timeframes as appropriate.
Ensure the Directors team have been briefed and have the required documentation for all meetings/events.
Organise and produce reports, papers, presentations and other similar documentation in accordance with organisational timeframes.
Provide effective diary management for Senior Managers and the team, ensuring that appointments are planned and coordinated, and run to schedule. Use independent judgement to prioritise the high level completing demands to ensure an appropriate balance in the daily scheduling in line with preferences, responsibilities or project plans.
Organise and plan meetings and events as directed, including sending invitations, booking venues, making travel arrangements, arranging speakers and providing relevant papers and material. Provide high quality support to ensure they are managed and delivered effectively.
Support the management of activities, gathering information, updating documentation and undertaking enquiries as necessary for the activities lead.
The NHS England board have set out the top-level purpose for the new organisation to lead the NHS in England to deliver high-quality services for all, which will inform the detailed design work and we will achieve this purpose by:
Enabling local systems and providers to improve the health of their people and patients and reduce health inequalities.
Making the NHS a great place to work, where our people can make a difference and achieve their potential.
Working collaboratively to ensure our healthcare workforce has the right knowledge, skills, values and behaviours to deliver accessible, compassionate care
Optimising the use of digital technology, research, and innovation
Delivering value for money.
Colleagues with a contractual office base are expected to spend, on average, at least 40% of their time working in-person.
Staff recruited from outside the NHS will usually be appointed at the bottom of the pay band.
NHS England hold a Sponsor Licence; this means that we may be able to sponsor you providing the Home Office requirements are met. To be eligible for sponsorship through the Skilled Worker route you’ll usually need to be paid the ‘standard’ salary rate of at least £38,700 per year, or the ‘going rate’ for your job, whichever is higher. You can find more information on the Government website.
Main duties of the job continued.
Service Improvement
Develop and implement robust work processes and systems to ensure timely delivery against deadlines.
Work closely with other team members to improve current practices and processes to achieve best possible outcomes.
Please see the attached Job Description for further details on the role, responsibilities and person specification.

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