Administrator

3 days ago

Colchester, United Kingdom Quenby Rest Home by Cathena Healthcare Ltd Full time

Main Purpose of the Job
- To be responsible for ensuring that the administration of the care home runs effectively and smoothly.
- To assist the Registered Care Manager and other Senior Staff in all aspects of the home’s administration.
- To be the first point of contact for the care home and to ensure a positive first impression is created with all visitors to the care home. General Duties of the Job
- Receive new care plan details and update on the relevant software as necessary, including closed contracts and local authority reviews.
- Maintain and update staff and resident records, ensuring all company procedures are followed.
- Keep up to date records regarding residents i.e. hospital visits, holidays, respite. Where necessary contact family/local authority for more information.
- Receive and respond to telephone queries and direct to appropriate persons where necessary.
- Support the Home Manager with administrative and secretarial duties. Including the recording of all issues/risk, risk review and mitigating action taken.
- Help to prepare documentation required for monitoring and to support the clinical governance function.
- Attend meetings and take minutes.
- Draft correspondence on behalf of the Home Manager.
- Organising and storing paperwork, documents and computer-based information.
- Ensuring that teams have appropriate access to any forms/documentation required for the effective execution of duties.
- Photocopying and printing various documents, sometimes on behalf of other colleagues.
- Maintain, distribute and order stationary for the home.
- Assist when required in meeting potential residents/relatives and carrying out tours of the home.
- Present a professional and caring first contact for all those who visit or telephone the Care Home.
- Liaise with Payroll team regarding new starters, leavers, sickness and other wage information.
- Assist with the recruitment process and paperwork relating to new starters.
- Assist with the DBS and vetting process from start to finish.
- Use Care Master for occupancy stats, generating invoices, resident personal allowances and other contributions.
- Generate invoices and follow up when money is owed.
- Use Purchase Control to create purchase orders and forward on to relevant person for approval.

**Job Type**: Part-time

Pay: £12.00 per hour

Expected hours: 15 - 16 per week

**Benefits**:

- Company pension
- Health & wellbeing programme
- On-site parking

Schedule:

- Day shift

Ability to commute/relocate:

- Colchester: reliably commute or be willing to relocate with an employer-provided relocation package (required)

**Experience**:

- Administrative: 2 years (preferred)
- Care home: 1 year (required)

Work Location: In person

Reference ID: QU-Admin

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