Administrative Officer

1 week ago

St Albans, United Kingdom Echelon Consultancy Ltd Full time

**Job Title**: Administrative Officer

**Reports to**: Office Manager

**Hours of Work**: Part Time

**ROLE**

Echelon Consultancy delivers procurement consultancy services and specialises in strategic projects, primarily in the field of asset management, for clients in the affordable housing sector. Echelon has two subsidiary companies, Pretium Frameworks, which develops and manages a range of frameworks accessible to all public sector bodies and Echelon Improvement Partnerships, which runs our best practice group AMIP along with our annual conference.

As an Administrative Officer for the Echelon Group, you will be an ambassador for the business, often as the initial face or voice of the organisation for visitors and callers. You will be providing our clients, the Directors and your colleagues, with the confidence that their requirements will be met and managed effectively and expertly. This broad-ranging role will see you provide support across all areas of the group.

**Key Responsibilities**
- Keep diaries and arrange appointments for directors
- Create agendas and type up minutes, attending meetings where required
- Administrative support for Directors
- Assist with preparation for client meetings
- Assist with the coordination, facilitation and outputs from workshops
- Organise travel and accommodation for staff attending events and/or meetings away from home
- Photocopy, print and bind various documents
- Assist with organisation for exhibitions/conferences (where we attend/exhibit)
- Manage subscriptions to professional publications
- Sort and distribute incoming post and organise and send outgoing post
- Assist with quality control such as proof reading
- Act as an additional resource for all other staff to support their administration needs - this could include (but not be limited to) credit control, project management support, and general administrative support.

**PERSON SPECIFICATION**

**Competencies**
- Accurate and diligent in creating and working within internal processes, demonstrating attention to detail and organisation
- Confident telephone manner, providing professional and proficient customer service to both clients and colleagues
- Tenacious attitude to ensure that each task is completed to business expectation.
- Resourceful, with the ability to plan your own work, work on your own initiative and meet deadlines
- Change management appreciation - the ability to manage pressure and conflicting demands and prioritise tasks and workload
- Business acumen to analyse and focus on the essentials, demonstrating sound judgement and an appreciation of the confidentiality of certain administration tasks and data

**Qualifications**
- GSCE Maths and English Language Grade C or above (or recognised equivalent qualification)
- Desire to study for Business and Administration NVQ
- Full valid driving licence

**Benefits**:

- Yearly bonus
- Company pension
- Life insurance
- Private medical insurance

Schedule:

- Monday to Friday

Work Location: In person

**Job Types**: Part-time, Permanent
Part-time hours: 20 per week

Work Location: In person

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