Office Administrator

16 hours ago

Wantage, United Kingdom Forensic Access Full time

**Job Title**:
Office Administrator

**Location**:
Wantage, Oxfordshire (OX12 9FA)

**Contract Type**:
Permanent, Full Time

We are currently looking for an Office Administrator to support the smooth running of our Head Office, in South Oxfordshire.

**Role Overview**:
This position will be office based due to the nature of the industry and work, within a corporate and fast paced environment.

**Key Responsibilities**:

- Meeting and greeting visitors.
- Organising meetings including booking venues and organising catering when required.
- Ordering and processing orders for each department and ensuring that office supplies are maintained.
- Managing the office vehicles and the associated contracts.
- Carrying out a range of ad-hoc duties to support the running of the office.
- Carrying out a range of general office and administrative tasks supporting the casework process e.g. scene attendance accommodation, travel arrangements, car/van hire.
- General office support and assistance, including activities such as housekeeping, stock control register maintenance, fire alarm testing, office drink supplies etc.
- Support Finance team with ad hoc finance admin tasks.
- Own the group purchase order register ensuring all POs are approved in line with the company approval framework.
- Support HR function with general administration and assistance with new starter onboarding etc.
- Production of weekly reports to support the laboratory manager and weekly / monthly management reports.
- Support Histology with administration duties e.g. courier co-ordination, electronic slide file management, administration support for physical slide sorting, cover for other support staff as required.

**Essential Skills**:

- Excellent administration skills and ideally previous experience within a busy office and laboratory environment. Experience with Microsoft software packages (Word, Excel etc.).
- A can-do attitude
- High levels of discretion, confidentiality, and diplomacy.
- High level of accuracy and attention to detail.
- Excellent communication skills both verbal and written.
- Excellent organisational and time-management skills.
- The ability to function well on their own, whilst supporting the wider departments.
- Flexible to changing requirements.
- Proactive, solution-focused and able to run with ideas.
- Able to work under pressure and to strict timescales.
- Extremely well organized and able to multi-task.
- Reliable and able to work on own initiative.

**Training and Self Development**:
**Company Benefits**:

- Company pension
- Healthcare benefits
- Life insurance
- On-site parking
- Flexible working

Please note, All employees regardless of job role within the Forensic Access Group, must be cleared to NPPV3 and SC.

To gain clearance at these levels there are certain criteria that need to be met. Please think carefully about the questions below and answer them honestly. The answers to these questions do not solely determine if you will be granted clearance, however they are an important part of the criteria. Further information regarding vetting, can be found on the following websites;

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