Projects Co-ordinator

**Job Purpose**
You will work on a wide range of projects co-ordination and administrative management activities within the Robertson Centre for Biostatistics, part of the Glasgow Clinical Trials Unit. You will be responsible for a varied portfolio within a clinical research context and lead on key organisational and operational processes.

**Main Duties and Responsibilities**
1. Responsible for the projects co-ordination functions across the Centre’s projects, ensuring the smooth operation of these functions and working with senior staff to determine priorities, establish robust delivery schedules, monitor progress against plans and ensure all deadlines are met. This includes taking personal responsibility for some or all aspects of specific clinical trials or organisational projects.
-4. Lead on the development and review of contractual agreements for clinical trials and other research projects (in liaison with College legal team), including data controller/processor requirements, service delivery schedules and financial schedules. Ensure that contractual agreements are controlled, revised and extended in line with changing protocol and study requirements. Further, lead on ensuring that appropriate contracts are in place and appropriately renewed to cover clinical trials services and data relationships (including provision of archival services, data control agreements with NHS and public bodies (e.g. NHS Digital, e-DRIS).
5. Lead on the development and maintenance of systems and processes for recording key information relating to projects, data control relationships and service agreements. Ensure that relevant regulatory documents (e.g. clinical trials authorisations, ethics approvals) are obtained in support of compliance with legal and regulatory requirements.
6. Contribute to financial management of the Centre, including production of costings, liaison with the College TRM team to ensure accurate recording and billing for projects, and supporting other Centre staff in the accurate delivery of services relating to financial requirements (e.g. site payments, NHS funding allocations).
7. Develop and maintain excellent working relationships with all relevant stakeholders, including Centre and University colleagues, external clients and study sponsors, engaging on requirements, working collaboratively on identifying solutions, improving efficiency and managing expectations. Liaise and meet with external collaborators and take personal responsibility for entire sections of projects co-ordination and organisational work, ensuring completion of work to high standards and in accordance with strict timelines.
8. Lead on administrative and organisational management of the Centre, including acting as main contact for all estates matters and providing key operational support to the Director of Operations and Head of Projects and Quality in ensuring the smooth day-to-day operation of the Centre, including matters relating to health & safety, purchasing and liaison with School and College colleagues. Also attend and provide administrative support for Centre and study committees as required.
9. Responsible for the professional oversight of projects administrative staff in the delivery of specific functions and areas of responsibility, ensuring that staff are motivated and supported to meet the needs of operational requirements.
10. Provide senior staff, clients, collaborators and other stakeholders with regular updates and briefings to ensure that they have a clear understanding of status, progress and any emerging risks or issues.
11. Responsible for ensuring quality in all areas of responsibility, including development and review of documentation (including standard operating procedures, guidelines, forms and study-specific work instructions) to manage processes in accordance with the Medicines for Human Use (Clinical Trials) Regulations 2004 (Good Clinical Practice), ISO 9001 (quality management) and ISO 27001 (information security). Prepare for and participate in regulatory audits and inspections.
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**Knowledge, Qualifications, Skills and Experience**

**Knowledge/Qualifications**

**_Essential:_**
A1 Scottish Credit and Qualification Framework level 9, (Ordinary Degree, Scottish Vocational
Qualification level 4), or equivalent (including professional accreditation with relevant formal training), and experience of personal development in a similar or related role(s)
*or *Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills in a similar or number of different roles.


**Skills**

**_Essential_**
C1 Strong organisational skills, with excellent knowledge of relevant software packages in support of these (e.g. Word, Excel, Outlook, PowerPoint).
C2 Ability to exercise initiative and take responsibility for ongoing decision making to ensure multiple projects are co-ordinated efficiently.
C3 Strong user-focusse