Business Administrator

3 days ago

Taunton, United Kingdom Monahans Full time

**ROLE PROFILE**

**Business Administrator**

**Role Purpose**

To provide an effective and efficient administration and support service to Partners, Managers and Directors

**Role Dimensions**

**Reports to**:
Administration Manager

**Direct Reports**:
None

**Working Pattern:
Office based -5 days a week

**Location**:
Taunton

**KeyCompetencies**

**Client Service**
- Supports the delivery of high quality client service (internally and externally)
- Builds effective internal and external client relationships
- Builds great peer level relationships
- Inputs to project management support, such as KYC forms, budgeting, billing etc
- Meets team specific performance targets, such as chargeable hours and job budgets

**Business Development**
- Proactively contributes to business development (e.g. activity on social media, spotting opportunities with existing clients to cross refer)
- Builds internal network

**Knowledge Acquisition**
- Builds professional knowledge through training
- Applies professional knowledge to client service
- Undertakes appropriate skills training
- Grows knowledge of Monahans our clients and markets
- Understands the wider commercial environment

**People and Leadership**
- Behaves in accordance with Monahans values
- Demonstrates strong team working skills
- Supports new team members
- Communicates effectively with senior colleagues
- Develops personal brand (how do others perceive you?What are you known for?

**Specific Duties and Responsibilities.**
- Producing a range of documents including letters, reports, schedules and accounts, prioritising the requirements to meet the agreed deadlines
- Meeting and greeting Visitors to the Taunton office
- Timely scanning of incoming post, tax working papers, documents for Iris Resourcing, IPS and Workiro (document management system).
- To interrogate the Iris database and IPS (Insolvency Software) and produce standard letters as required
- Ensuring chargeable work is completed within the agreed budget and billed on time
- Timely scanning of incoming post, tax working papers, documents for Iris Resourcing etc.
- Perform archive file scanning as required to ensure unscanned files are kept to a minimum
- To interrogate the Iris database and produce standard letters as required
- Electronically file documents with HMRC or other authorities as requested
- Updating of practice management data as required
- Administration of various Company Secretarial tasks
- Accurately and timely updated the Iris database as required
- Proactively comment on systems and procedures to identify procedural changes that will enhance efficiency
- To organise archive retrieval of files for internal customers
- Organisation of incoming and outgoing courier items
- Controlling client records ensuring these are listed when delivered and returned promptly.
- Organising events and functions including arranging the facilities, lunches, equipment, refreshments and invitations ensuring that the event runs smoothly and within agreed budget.
- Oversee the meeting rooms to ensure they are maintained to a high standard

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