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Admin Assistant

2 weeks ago

Newport, United Kingdom CPI Care Full time

**Administrator**

**Job Summary**:
This is an exciting time to join our fantastic team due to the on-going expansion, so if you have the desire to succeed and you are patient, kind and compassionate
- what are you waiting for?

CPI Care are looking for an Administrator who will support the service. We are looking for support with working as a team, providing clerical and administrative support for the company in order to ensure that services are provided in an effective and efficient manner. You will be first point of contact greeting and directing visitors.

**Full time: -** Permanent

**Shift Pattern**: - Monday - Friday 9:00am - 5:00pm

**Location: - **Ringwood House, Dents Hill, Newport, NP19 9ED

**The role includes: -**
- Adhering to office Policies and Procedures.
- Maintaining standards and procedures set by Home Manager, HR and Admin Supervisor.
- Undertake 8 weekly supervisions with your line manager.
- Maintaining People Planner Off Duty for all staff, reflecting all changes to shifts and recording absences, remembering at all times the Off Duty is a legal document.
- Notify staff of any changes to their Off Duty.
- Check the off duty against People Planner time-shift editor and sign off to say that the document is a true and accurate reflection of what the staff member has worked in the week preceding.
- Distribute incoming mail and draft correspondence for Nurses and Management as and when required. Posting of all out going mail on a daily basis.
- Monitor stock levels and order stationary and supplies for the home. Collate uniform orders for staff and forward to head office, record and distribute uniforms upon delivery.
- Report ANY faults to Admin Supervisor on office equipment as and when they arise to ensure resolution in a timely manner especially faults with the computer networks and server.
- Type up assessment letters for managers within the group timescales.
- Report any general admin problems to either Admin Supervisor or Home Manager.
- Undertake any clerical and secretarial functions delegated by the Home Manager and Senior Management Team.
- Undertake required training including on the job training opportunities.
- Update and maintain service user records in accordance with CSSIW Regulations.
- Maintain office systems.
- Filing.
- Record staff sickness and prepare return to work documents for return to work interviews with management as appropriate.
- Collate staff Annual leave requests and forward to head office.
- Carry out any other related duties applicable to your role as required.

IND003

**Job Types**: Full-time, Permanent

**Salary**: £11.27 per hour

Schedule:

- 8 hour shift