Current jobs related to Fleet and Procurement Administrator - Longforgan - TSG UK Solutions Ltd

TSG UK, part of the international TSG Group, is a market leader in delivering cutting-edge equipment, services and turnkey solutions to energy retailers, commercial fleets and the transport industry. With over 30 years of experience and a strong focus on sustainability through technology, we are mission driven to help businesses transition to cleaner energy sources including electrification, hydrogen and solar. Operating across eight specialist business lines, TSG is at the forefront of the UK's energy transformation; inspired by innovation, powered by our people. Assist and support the Fleet Manager in the administration of planning, coordination and directing for the acquisition, assignment, delivery, utilisation, maintenance, repair, replacement and disposal of Fleet vehicles.

**Principal Objectives**:
Assist and support the Fleet Manager in the administration of planning, coordination and directing for the acquisition, assignment, delivery, utilisation, maintenance, repair, replacement and disposal of Fleet vehicles.

Assist in providing a robust and reactive service that supports business continuity and needs of field-based operations.

In terms of procurement, support the central purchasing and supply chain functions by managing vendor relationships, processing purchase orders, maintaining procurement records, and ensuring compliance with company policies. Act as a liaison between internal departments and external suppliers to ensure the timely and cost-effective acquisition of goods and services.

**Key Responsibilities**:

- Updating and maintaining the Fleet database
- Weekly fleet document updates to ensure all fleet information is consistently correct, i.e. (but not limited to) Fleet database, private usage, Davis, mid current vehicles, hire vehicles (long and short term), Vehicles in for repair (with associated costs), Congestion / ULEZ and Dart data
- Weekly administration of vehicle check-sheets, ensuring required repairs and maintenance are planned and completed timeously
- Updating and maintaining the fuel card database and ordering fuel cards
- Uploading driver licenses onto the license check system and ensuring accurate and up to date at all times. Where advisories are given, ensuring the relevant line managers are notified to avoid impacts on the business
- Liaise with all colleagues, internal customers and suppliers in ensuring enquiries are answered swiftly and accurately within no more than 48 hours
- Escalate any colleague, customer and supplier issues which requires Fleet Manager intervention
- Support the mobilisation of any new vehicles
- Processing of any traffic violations and fixed penalty notices
- Monitor driver behaviour and escalate to line managers and Fleet managers where required
- Complete monthly Toolbox Talks to field drivers
- Provide general administration support to the Fleet Manager
- Any other duties as deemed appropriate by Fleet Manager or business
- Assist in the procurement process by preparing, reviewing, and processing purchase orders and requisitions.
- Maintain accurate records of purchases, contracts, suppliers, and pricing.
- Support supplier evaluation, onboarding, and management, including updating vendor databases.
- Ensure compliance with company policies, procurement procedures, and legal/regulatory requirements.
- Collaborate with finance to reconcile invoices and resolve billing or payment issues.
- Provide administrative support to the procurement department, including filing, scheduling meetings, and handling correspondence.

**Skills & Abilities that will suit this role**
- Solid administration experience
- Flexible approach to work and ability to prioritise workload whilst meeting tight deadlines.
- Self-motivated, enthusiastic and adaptable.
- Willing to learn and make a positive contribution to the business.
- Excellent communication skills, with a focus on exceptional service delivery to a variety of stakeholders and customers.
- Confident user of MS Office products, in particular Excel.
- Experience of working in a procurement, logistics or fleet environment is a big plus