Personal Assistant

3 days ago

Sheffield, United Kingdom Page Personnel Finance Full time

We've partnered with a public sector organisation based in Sheffield to recruit a Personal Assistant for a temporary 4 - 8 week position.

**Client Details**

Our client is a public sector organisation based in Sheffield.

**Description**

The key duties of the personal assistant will be:

- Undertake office operations and procedures; controlling correspondence; follow filing systems; reviewing and approving supply requisitions
- Provides historical reference by ensuring retention, protection, retrieval, transfer, and disposal of records, working with the Executive, Statutory Officers and / or Directors
- Establish, use and maintain appropriate office systems, ensuring that information is accurate and stored with regards to the confidential nature of the post
- Provides support and interface with support services to the Executive, including human resources, finance, legal, procurement and governance. Supporting on recruitment and procurement processes as appropriate for the Executive
- Supports financial objectives through supporting the Chief Executive and/or Directors in delivery of the work required to set the annual budget.
- Liaise, negotiate and collaborate with internal and external stakeholders including politicians, government departments and other senior executives
- Service meetings, preparing relevant documentation and ensuring that outcomes are recorded and actioned.
- Undertake research and project work which may vary widely in complexity and detail as required on policy and general issues as directed, preparing reports and analyses of issues as necessary.

**Profile**
- Considerable experience of working in a secretarial environment, personal assistant and/or senior administrative role.
- Considerable experience of working with highly confidential, sensitive and contentious information
- Experience of utilising advanced functionality within Microsoft products e.g. Word, PowerPoint, MS Teams and Excel to produce professional documentation.
- Experience of establishing business systems, processes and procedures to increase efficiency.
- Experience of managing a heavy and challenging workload

**Job Offer**
- Immediate start role
- Home working available
- Temporary post with potential to become permanent
- Weekly pay

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