Sales Coordinator

We seek an experienced, highly detail orientated administrator with a technical /engineering background to join our client in a Aftermarket Coordinator role. Based within a busy international sales department you will work alongside the team to support customersby providing spares, additional bidding support and service planning. Your role is administrative but has huge potential to develop further into project control or management.

DUTIES & RESPONSIBILITIES:

- Placement of Purchase Orders to suppliers for spare parts, supervisors and training on a back-to-back basis to the orders we have received from clients. Liaising with Procurement and Sales departments to ensure necessary permissions are obtained.
- Populating and managing the Spares Procurement Log.
- Arrange visas, travel, documentation and logistics for supervisors to go on site-work & training.
- Liaising with clients about their requirements for supervisors.
- Ensuring the general pastoral care of the supervisors, ensuring they have the correct H&S information, accommodation, Country Risk Assessments etc
- Assist in the preparation of training materials for supervisor training courses and all logistic management for the trainers.
- Filing and indexing of all client correspondence / supplier PO in soft copy in a central location with easy access for the entire sales/service and finance group.
- Liaison with suppliers to expedite spare parts for delivery to client.
- Preparation of required shipping documentation, liaising with government and legal authorities as necessary.
- Collation and presentation of certification to Quality Department to ensure release can be given for materials to ship.
- Liaison with suppliers, clients, freight forwarders and the internal Shipping Manager to ensure shipping is undertaken.
- Support sales team arrange visas and travel for the Process and Sales departments.
- Support After-Market Co-ordinator in sales of spares; preparing appropriate requisitioning, checking of estimates, commercial support and relevant international shipping documentation.
- Attend sales and services meetings: actively communicating and participating to ensure that accurate updates are given on spares/supervision orders and highlighting areas of concern.
- Ensure BIH Finance Department have all the necessary information so that they can invoice easily, accurately and in a timely manner.
- Review supplier invoices to ensure accuracy.
- To cover for the sale of spare parts and supervisors during departmental absences as well as supporting the Aftermarket Engineering Manager.
- Work as an active part of the team to secure additional business for the company in various ways including follow up on quotations made, using initiative to provide good service
- Support sales team as necessary for admin and logístical tasks.
- A background in engineering would be advantageous. An eagerness to develop product and industry knowledge is essential.
- Extremely organised with good administration skills, attention to detail and a logical approach to job tasks
- The flexibility and adaptability to be able to manage and prioritise a diverse workload.
- Pro-active with a desire to improve processes and business performance.

This role would suit someone who has perhaps studied engineering or science (BTECH or similar) and perhaps did not complete qualifications but wanted to go into the workplace, as the role develops there is a strong technical element to this position sothey would like to find someone who is keen to develop technical skills further, but at the same time someone who has previous experience in an administrative capacity with good IT Skills.