Reception Administrator

1 day ago

Cirencester, United Kingdom Aura Care Living Ltd Full time

**JOB DESCRIPTION**

**POST TITLE**: Administrator

**REPORT TO**: General Manager
- General reception duties
- the role will be based on a busy reception, taking calls, transferring to departments, greeting visitors and general Hospitality duties including serving lunch, making drinks
- Duties will include general correspondence, telephone enquiries and reception duties, preparation of timesheets and submission of summaries relating to payroll, record keeping and taking minutes of meetings.
- To provide accurate and efficient typing support from written and recorded material, utilising Microsoft Office to ensure the layout and appearance meet corporate standards, maintaining confidentiality at all times
- To support the Home Manager and General Manager in the delivery of corporate/strategic objectives and administration tasks, including diary management, preparation and coordinating of meetings.
- To coordinate the duty rota, liaise with Bank and Agency staff when required.
- To sort and distribute mail accordingly throughout the Home.
- You will support the recruitment process for new employees, ensuring all paperwork and relevant documentation is complete.
- Keep accurate records of all relevant residents' documentation to include financial contracts, monthly invoice requests and payments, pocket money cash records and sundry invoices.
- Provide all financial invoicing and information to clients (or next of kin) including sundry invoices. Liaise where necessary to resolve queries and corrections and follow-up any unpaid invoices.
- Maintain records of client admissions, hospitalisation and discharges to ensure correct charges are invoiced.
- Process Social Services Assessment forms. Invoice and liaise where necessary with Social Services' Finance department. Chase late payments.
- Provide monthly summary of invoices issued and payments received to Head Office All management information to be supplied to line manager monthly.
- Prepare and submit data relating to petty cash and wages totals-monthly
- Match supplier invoices / delivery notes and obtain authorisation to pay prior to submission to Head Office for payment. Liaise with suppliers on queries and refer to home manager where problems exist.
- Provide an efficient telephone and reception service to the general public and relatives /visitors to the home.
- Attend training courses and sessions as required.
- Maintain client, staff and business confidentiality at all times.
- To answer the telephone, record accurate messages, respond positively to problems and queries and deal appropriately with any visitors to the home.
- To ensure all internal and external customer interactions are met with a welcoming and professional manner.

**Tasks and responsibilities within your area of capability may vary occasionally depending upon the needs of the business. You may be asked to undertake a variation of your normal routine to meet these needs. Your enthusiasm and flexibility will be appreciated.**

**Job Types**: Full-time, Contract, Permanent

Pay: Up to £11.65 per hour

Expected hours: No more than 42 per week

**Benefits**:

- On-site parking

Schedule:

- 8 hour shift

Work Location: In person

  • Reception Team-hoburne Cotswold

    4 days ago

    Cirencester, United Kingdom Hoburne Full time

    The successful applicant will benefit from: - Hoburne Team Card which includes **50%** off Food and Drink - Discounts on holidays - Access to our leisure facilities on all our parks - 30 working days holiday (pro-rata) - Competitive pay **Duties**: - Providing phone cover for the main reception desk - Checking in customers, ensuring they are dealt with...

  • Apprentice Patient Administrator

    1 day ago

    Cirencester, United Kingdom Gloucestershire Health and Care NHS Foundation Trust Full time

    We are recruiting a friendly and organised individual to join the minor illness and injury team at our Cirencester Hospital. You will undertake a range of reception, and administrative duties to support the customer needs of the MIiU and Hospital to enable the hospital and Gloucestershire Health and Care NHS Foundation trust to meet its objectives, alongside...

  • Administrator/receptionist

    5 days ago

    Cirencester, United Kingdom Cotswold International Language School Full time

    Our team is growing and we are looking for an administrator / receptionist to join us! We are a British Council accredited language school which predominantly provides English courses for international school groups or individuals at our location in central Cirencester. The role will include reception duties such as answering the phone and welcoming...

  • Administration Assistant

    5 days ago

    Cirencester, United Kingdom Orders of St. John Care Trust Full time

    Administration Assistant Location: South Cerney, Gloucestershire Pay rate: £11.37 per hour, plus weekend and NVQ enhancements available Contracted Hours: 24 hours per week **ABOUT THE ROLE** You’ll support the Home Manager with a full range of reception, administrative and basic finance activities to ensure the Home runs smoothly. Often the first...

  • Medical Administrator

    2 weeks ago

    Cirencester, United Kingdom Rendcomb Surgery Full time

    To be responsible for undertaking a wide range of reception and administrative duties and the provision of general support to the multidisciplinary team. Duties can include but are not limited to, typing and follow up of referrals, greeting and directing patients, patient registration, booking appointments, processing of information (electronic and hard...

  • Administration Assistant/receptionist

    2 weeks ago

    Cirencester, United Kingdom Pearls Procare Ltd Full time

    **Job Overview**: We are looking for an organized and proactive Receptionist/Administrative Assistant to join our team. As the first point of contact, you'll provide great customer service and help keep the office running smoothly. Strong administrative skills are a must. **What you will be doing?** - Handle calls, direct to appropriate staff, and manage...

  • Operations Support Coordinator

    5 days ago

    Cirencester, United Kingdom St. James's Place Full time

    Are you ready to chart your own career path? At SJP we need talented individuals like yourself to support our evolving culture. If you’re seeking an employer that is passionate about excellence, innovation and autonomy, SJP could be the place for you. **At a glance**: **Location**: Cirencester Office **Workplace Type**: On-Site **Employment...

  • Patient Administrator

    2 weeks ago

    Cirencester, United Kingdom Gloucestershire Health and Care NHS Foundation Trust Full time

    The role of the Patient Administrator is to work within a team operating reception on the ward. Providing an administration service to multidisciplinary teams and patients. Coln ward is a busy 28 bed female ward where there is lots of activity and the Patient Administrator is integral to the ward. They are the first point of call for visitors, phone calls,...

  • Customer Service Administrator

    4 weeks ago

    Cirencester, United Kingdom Royal Agricultural University Full time

    Customer Service AdministratorLocation: Cirencester, GL7 6JSSalary: £24,215- £27,319 p/a (fte)Vacancy Type: 16 hours per week on a rota, including evenings, weekends, and Bank HolidaysAre you a people person who takes pride in offering outstanding customer service? Do you enjoy working in a varied and fast-paced role where no two days are the same? The...

  • Customer Service Administrator

    4 weeks ago

    Cirencester, United Kingdom Royal Agricultural University Full time

    Customer Service Administrator - Cirencester, Gloucestershire Customer Service Administrator Location: Cirencester, GL7 6JS Salary: £24,215- £27,319 p/a (fte) Vacancy Type: 16 hours per week on a rota, including evenings, weekends, and Bank Holidays Are you a people person who takes pride in offering outstanding customer service? Do you enjoy working in a...