Coordinator, Terminal Cost Control

**Job Purpose**
Assist with the Cost Control and Admin of Terminal and Port Services in Europe and African Regions. Responsible for defining business problems via in-depth investigation and analysis.

**Primary Job Responsibilities and Measurement**
**_Product & Quality_**
- Maintain and Analyse cost data and periodically communicate progress to assist stakeholders during the procurement process and cost-saving drives.
- Assist with the implementation of new developments (new transshipment ports, new services, new routes, or new third-party agents).
- Contribute to a cost avoidance and cost recovery mindset, especially on auxiliary charges.
- Analyse and provide data for Terminal and Port Services negotiations and tender management.

**_Strategy Implementation and Optimisation_**
- Support the Manager and Assistant Manager Terminal Procurement in regular performance review meetings with vendors.
- Support the team with market intelligence and any business opportunity developments.
- Assist in any study related to the enhancement of strategies, contracts, or tariffs upon request of the GM, Manager, or Assistant Manager.
- Creating detailed business analyses, outlining problems, opportunities, and solutions.
- Track key performance indicators (KPIs), analyse trend data, and use past performance to generate recommendations.
- Provide administrative procurement support in the preparation and analysis of material prior to vendor contract negotiations.
- Provide administrative support in the finalisation of contracts and service agreements for internal processes (e.g., Agreement Approval submission).
- Assist the team in the identification of potential cost-saving initiatives.
- Proactively support Go Green Go ONE initiative.

**_Maintenance of Internal Company System Tools_**
- Day to day monitor the correctness and validity of data allowing front lines to organise pricing in the most efficient way, including periodic yield review.
- Monitor and report various cost saving programs as directed by Management.
- Timely follow up any query lists related to the cost tariffs with the local Operations Team and take the opportunity to adjust our system accordingly to avoid reoccurrence.
- Accurately and timely maintain Terminal and Port Services vendor tariff costs within our operational systems (OPUS).
- Maintain VRM records in applicable system(s) where required.

**_Cost Control / Management Plan_**
- Assist in any study related to the enhancement of strategies, contracts, or tariffs upon request of the GM, Manager, or Assistant Manager.
- Ensure contractual rebates and incentives are monitored and actioned.
- Maintain, Analyse, and distribute KPIs for internal and external stakeholders.
- Assist in budget control.
- Contribute to a cost recovery mindset.
- Execute effective administrative billing and invoice query resolution.

**_Compliance_**
- Ensure that all processes in relation to Terminal and Ports Services vendor procurement are fully compliant with company rules and regulations such as UK Bribery Act.
- Prepare and assist the team with audits.
- Manage vendor-related data and agreements in line with procurement policies and audit duties.

**_Scope of Data_**
- In conjunction with the Manager and Assistant Manager work along set budgets for all relevant cost elements.
- Monitor to ensure that local regions working practices, in Europe and Africa, can meet the corporate business requirements related to OCP activities.

**_Scope of Role_**
- Assist direct colleagues and cooperate in an environment where everyone can perform to the best of their abilities.
- Support team members to achieve personal and/ or team targets and KPIs.
- Maintain an effective relationship with regional and local ONE departments, vendors, and customers where required.
- Coordinate Admin, Analyse Cost Data, and Support Terminal Procurement.

**Location**:Ocean Network Express Europe Ltd - London RHQ Office.

**Skills, Qualifications and Expertise**
- Operational / cost awareness (desirable).
- Analytical and methodical (essential).
- Advanced MS Excel, and Google Apps skills (essential).
- Knowledge of process enhancement technics, BI, or Data Visualization Tools (preferred).
- Good interpersonal & communication skills (essential).
- Ability to forge working relationships both internally and with external parties at multiple levels (essential).
- Ability to work within a team (essential).
- Educated to degree level or relevant apprenticeship (desirable).
- Experience in shipping or procurement (desirable).

**Competencies**
- Problem-Solving.
- Communication.
- Planning and Organisation.
- Decision Making.
- Innovation and Improvement.
- Teamwork.

**Key Relationships**
- The job holder may deal with outside suppliers to discuss operational data and to negotiate terms and conditions.
- The job holder deals with internal customers such as Trade, Yield & Sales Departments and EDI sections in BPIT.
- The job holder deals with Regional Offic