Special Projects

2 weeks ago

Huddersfield, United Kingdom AVK-SEG Ltd Full time

AVK powers tomorrow’s data. We are the leading and fastest-growing supplier of innovative power solutions for data centres and the financial sector across the UK and Europe. We specialise in the complete process of design, planning, implementation, control, and ongoing maintenance.

Our team is transforming the industry's approach to energy connectivity and consumption by creating innovative and sustainable solutions. We collaborate across various disciplines to address complex, large-scale, and pioneering engineering, and energy projects.

With offices and hubs throughout the UK and Europe, AVK has the operational scale and delivery capability to implement cutting-edge solutions, helping our clients meet their power requirements while achieving their sustainability goals.

We are looking for a Support Coordinator in our Special Projects Division to join our team and support our Project Management and Sales function.

You will be responsible for maintaining project documentation and providing a point of contact for internal and external stakeholders.

Key Responsibilities:
Administrative Support:

- Assist with scheduling of meetings, workshops, and project-related events
- Prepare meeting agendas, take minutes, and track action items
- Manage project documentation, ensuring all project-related fields are up to date and accessible.

Project Coordination:

- Support Project Managers with tracking project deliverables, timelines, and milestones
- Coordinate communication between team members, clients, and external stakeholders
- Update and maintain Project Management tools (Microsoft Project, Asana)

Reporting and Documentation:

- Compile regular project status reports, including progress updates, risks and issues
- Ensure all project documentation is compliant with company or client standards
- Maintain project dashboards for real-time project visibility.

Financial Management Support:

- Support the preparation of invoices, purchase orders, and other financial documentation

Risk and Issue Tracking:

- Maintain and risk and issue log for projects, ensuring that project risks are identified, documented and escalated

Client and Stakeholder Management:

- Act as point of contact for internal and external stakeholders
- Ensure client queries are directed to the right team members and followed up on promptly

Project Closing Activities:

- Support the preparation of project close-out reports
- Assist with final project evaluations and post-project debriefs

Sale Support:

- Chasing quotations
- Updating diaries
- Manage sales function administration

**Requirements**:

- Proven experience working in a fast-paced environment
- Strong administration background
- Proficient using Microsoft Office

**Benefits**
- Private Health Insurance
- Performance Bonus
- 25 days annual leave + bank hols
- Birthday Off
- Pension Plan
- Hybrid working / Flexible working

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